Budget & Programming Assistant (Pipeline and Reporting ) G5

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced University degree in Business Administration, Finance, Economics, Social Science or other relevant field, or University degree and/or equivalent with emphasis in one or more of the following disciplines: Business Administration, Finance, Economics or other relevant field.

Experience:

• At least 3 years of progressively responsible experience, of which at least two years closely related to programme functions, practical experiences on reporting and financial reconciliation. 
• Has contributed to the development of operational or office related budgets.
• Has contributed to the production of planning/budgetary reports or other analytical reports to support decision making.
• Has demonstrated a broad understanding of WFP’s financial architecture and how it supports implementation of operations.

Language:

• Fluency in both oral and written communication in English and Bangla.

ORGANIZATIONAL CONTEXT

They are heavily involved in day–to-day activities, analytical work and provide advice on complex issues related to resource management effectively.

JOB PURPOSE

To deliver budget and resource analysis and programming activities and/or provide support, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of Budget and Programming Officer, the incumbent will perform the followings -

1.      Review budget plans, monitor and analyse project financial performance and make recommendations in compliance with WFP financial policies and procedures and best practices, to support financial analysis and optimisation of resources.

2.      Provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process. Assist in reviewing grants and monitor Terminal Obligation date (TOD) and Terminal disbursement date (TDD).

3.      Support pipeline management ensuring efficient monitoring, to prevent and address pipeline breaks and maximise operational effectiveness.

4.      Contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate the overall planning, expenditure forecasting, and budget management and monitoring of resource utilisation. 

5.      Enter project budget plans and revisions in the corporate systems, to ensure data is timely and accurately captured enabling easy access to information and supporting planning and decision making.

6.      Review, compile and analyse data, maintain accurate records and files and prepare periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.

7.      Maintain communication with a number of stakeholders regarding project funds management matters and related processes, to clarify any discrepancies and optimise use of funds.

8.      Provide guidance to other support staff and contribute to their learning and development in budget planning, fund management and operational planning, to facilitate continued development and consistency in services delivered.

9.      Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

10.    Assist to Co-ordinate to organize Local Pipeline and Resource Management Committee (LP&RMC) meeting, take notes, draft NFR and obtain approval from the Country Director.

11.    Prepare assignment plans and co-ordinate with the relevant departments at the HQs to initiate programming action for the country office.

12.    Communicate with the HQs for registration of grants received at local level (within country).

13.    Review of payment list, fund allocation and verify monthly voucher requirements in SCOPE.

14.    Liaison with the respective sub offices for submission of monthly Food Release Note (FRN), review the requirements & stocks, get clearance from the head of RM unit and forward to the procurement unit for next course of actions.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

FUNCTIONAL CAPABILITIES

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has assisted with the preparation of complex financial documents.
• Has supported the performance of budget analyses.
• Has contributed to the collection of pipeline data.

TERMS AND CONDITIONS

Contract Type: Fixed-term
Contract Duration: 1 year, renewable
Duty Station: Dhaka, Bangladesh
Nationality: Bangladeshi only
Monthly Net Salary: UN Salary Scale

DEADLINE FOR APPLICATIONS

Only candidates meeting the above requirements are requested to submit an online application by 26 March 2018.

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Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.