VN 2018/91 (P) - Grants Officer (CRA) (P2) - Islamabad, Pakistan

Position Title Grants Officer (Community Resilience Activity (CRA)) Duty Station :Islamabad, Pakistan

Classification Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension Estimated Start Date :As soon as possible

Closing Date : 03 May 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic,

Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana,

Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands,

Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay,

Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

The Community Resilience Activity (CRA) programme in Pakistan is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities and key local leaders in priority areas, and with all levels of Government, particularly with Federally Administered Tribal Areas (FATA) authorities. Under the overall guidance of the Chief of Mission and direct supervision of the CRA Programme Manager/Chief of Party, the successful candidate will be responsible for organizing and tracking all aspects of the grant cycle of the Community Resilience Activity Programme funded by the US Agency for International Development (USAID). This includes maintaining the grant database, producing weekly, quarterly and any requested ad hoc programming reports, and responsibility for all aspects of the donor-provided grant activity database as a means of tracking each grant from start-up to close out.

Core Functions / Responsibilities:

1. Supervise the staff of the Grants Unit team; provide training on all related aspects of the grants process and database, and ensure a high level of performance with the Grants Unit team.

2. Manage, update and maintain the CRA Activity Database to ensure that all hardcopy and Page 1 / 3electronic (i.e. CRA Share Drive, and database “Document Registry”) documents for all grants are completed, archived and in order.

3. Oversee the review and submission of all grant documentation. Ensure the timely entry of all relevant grant information including changes made to grant records and grant approvals in the CRA Database.

4. Ensure that weekly activity notes/grant updates are uploaded to the CRA Database and all other requested grant-related information.

5. Ensure the CRA Database includes centralized financial tracking of all grants. 6. In line with the Grants Activity Cycle, liaise with concerned counterparts as needed to monitor and update the database, including submission of grants, budget and grant amendments, if required.

7. Maintain an extensive filing system, produce reports and run queries on the database in a rapid fashion as requested by the Programme Manager; develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory in the area of grants activities and management.

8. Maintain and update the programme Grant Matrix and provide weekly updates of the Grant Matrix and key reporting to the Programme Manager and Deputy Programme Manager. 9. Support the administration/finance team with the overall control of grant expenditures. Support staff in the regular reconciliation of Grants Database financial tracking with IOM's financial systems.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

ˇ Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or ˇ University degree in the above fields with four years of relevant professional experience. Experience

ˇ Experience in community-based and/or small-grants programming desirable, particularly in the areas of infrastructure works, procurement and civil-society strengthening; ˇ Experience with the United States Agency for International Development (USAID) programmes, preferably with the Office of Transition Initiatives (OTI);

ˇ Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and experience working in a phase III or above security environment;

ˇ Experience in graphic design, Power Point or other software to generate sophisticated reporting;

ˇ Reporting and database experience required, preferably with Microsoft Access. Languages

Fluency in English is required. Working knowledge of Urdu and/or Pashtu is an advantage. Desirable Competencies:

Page 2 / 3Behavioral

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience; • Creativity and Initiative – actively seeks new ways of improving programmes or services; • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 May 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 20.04.2018 to 03.05.2018

Requisition: VN 2018/91 (P) - Grants Officer (CRA) (P2) - Islamabad, Pakistan (55448901) Released Posting: Posting NC55448914 (55448914) Released

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