HR Assistant

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.The Management & Administration Department of the Health Emergencies Programme is responsible for effective management and administrative support for the emergencies programme and for ensuring that WHO emergency operations are rapidly and sustainably financed and staffed. This consists of the provision of high-quality, predictable administrative services (i.e. HR, Finance, work planning, grant management) to the Emergency Programme, including during emergency response, as well as effective monitoring of (and compliance with) SOPs, leading to continuous improvement and business process excellence.

DESCRIPTION OF DUTIES

Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities\:

 

1. Support sourcing and roster management by posting vacancy notices, processing applications for vacancies, including screening and evaluation of applicants, preparing and maintaining files for candidates,  and arranging for interviews and tests

 

2. Ensure completion of pre-recruitment and recruitment formalities including clearances, travel arrangements and documentation, liaising with the applicant and receiving office.

 

3. Initiate staff and consultant contracts in WHO Global Management System (GSM) according to Staff Regulations and Rules, E-Manual and emergency Standard Operating Procedures.

 

4. Provide assistance to staff on entitlements, conditions of service and deployment procedures. Reply to queries from staff, non-staff and managers.

 

5. File and update data in the appropriate system (VSHOC, Sharepoint, ECM, Taleo, ePMDS) to allow tracking and reporting for all aspects of HR management and administration. Produce HR related statistics and prepare periodic reports upon request.

 

6. Provide support for recruitment related meetings and video conferences.

 

7. Upon request provide support, backstopping and gap-filling for emergency activities at any level of the Organization or scale of emergency.

 

8. Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary school education or equivalent.
Desirable\: Higher education in human resources or management studies.

Experience

Essential\: At least 5 years of relevant experience in HR management support and/or administrative work.
Desirable\: Two years of experience in recruitment or HR administration. Experience with emergency operations.

Skills

Knowledge of UN or WHO human resources policies, procedures and practiceKnowledge of ERP systems.

Ability to work and produce results under pressure and meet deadlines.

Good analytical skills.

High level of judgment and initiative.

Good drafting/writing skills are essential.

Attention to details.

WHO Competencies

Producing results
Setting an example
Knowing and managing yourself
Moving forward in a changing environment

Use of Language Skills

Essential\: Expert knowledge of English. Intermediate knowledge of French.
Desirable\:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at CHF 74,343 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.