Finance Associate

• Implementation of operational strategies.
• Administration of budgets and cost-recovery system.
• Accounting and administrative support.
• Global payments.
• CO cash management.
• Facilitation of knowledge building and knowledge sharing.

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
• Regional Office Finance (RO) business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
• Assist on the Preparation of Cost Plan and fund agreements, follow up on contributions within the RO resource efforts.

• Provide the procedural and technical support to staff within the areas of Finance and Budget, to ensure compliance of UN/UNDP and OCHA financial policies, rules and regulations.
• Contribute to the preparation, implementation and monitoring of budget.
• Preparation and modifications of Cash requirement for management through UNDP and Umoja, follow-up with HQs for management and allocation process.
• Presentation of researched information for planning and status of financial resources of the RO (income, expenditure, assets and liability) from the accounting system in a monthly basis.
• Monitoring of accounting transactions e.g. payments, travel, vendor creation, etc. to ensure correctness of disbursements and adherence to relevant rules, regulations or practices.
• Timely preparation of cost-recovery bills for the services provided by UNDP.

• Proper control of the supporting documents for payments and financial reports for preparation of all types of vouchers/MIR7 to OCHA Pay Cycle and payments execution.
• Review of payrolls processing in Atlas. 
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, and other entitlements are duly processed
• Timely accounts closure.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Maintenance of the Accounts Receivables for UNDP / OCHA and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.
• Acting as Petty Cash custodian.
• Preparation of vouchers for OCHA management, Contracts and PO vouchers for management and development in the Regional Offices and HATs, follow up with HQs, PD and UNDP.

• Alternate to Admin and Finance Officer for communication with Liaison w/ HQ and UNDP field offices related to various Administrative and Finance matters.
• Supervise Other General Service Staff as required.
• Monitor and Re-process of payments rejected on Atlas & UMOJA systems.
• Preparation of SCA revision report to OCHA Finance Unit.
• Timely and accurate preparation of Inventory (write-off, donations and sale process).
• Alternate to Admin and Finance officer for timely preparation of monthly cashflow forecast for use by ROLAC management. 
• Follow up of bank transfers and deals in Atlas and UMOJA.
• Creation of Cash Allocation, deal with the open items (PO, Vendor, Travel) for RO.

• Organization of trainings and provide guidance to colleagues as required.
• Synthesis of lessons learnt and best practices in Finance.
• Provide contributions to knowledge networks and communities of practice.

• Demonstrates commitment to OCHA mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• Shares knowledge and experience.
• Encourages office staff to share knowledge and contribute to UN Practice Areas.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

• Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
• Sound knowledge of financial rules and regulations, accounting
• Strong IT skills.
• Ability to provide input to business processes re-engineering, implementation of new system.

• Focuses on result for the client.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Demonstrates openness to change.
• Responds positively to feedback and differing points of view.

Education:

Secondary Education with specialized certification in Accounting and Finance or bachelor´s degree in Finance, Business, Public Administration or related fields.

Experience:

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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