Portfolio Analyst

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Based in Geneva, Switzerland, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices in the region, providing management and financial/programmatic oversight of Global and Country specific Portfolios, Clusters and Operations Centers including hosting services, fund management, management advisory services, implementing projects, procuring goods and services and managing human resources.

ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

The UNOPS Geneva office is hosting Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015. The purpose of STBP is to realize the goal of elimination of tuberculosis as a public health problem and, ultimately, to obtain a world free of tuberculosis. In order to achieve this, STBP manages the Global Drugs Facility (GDF), the TB REACH, and the Challenge Facility, which provide a broad range of procurement, grants and advocacy activities, as well as a leading coordination role at national, regional and global levels.

Under the supervision of the Senior Portfolio The Portfolio Analyst is responsible for day-to-day implementation and operational support to various UNOPS Geneva based hosted entities and partners. He/she works in close collaboration with the operations, programme and project teams in Geneva Office and ECR, UNOPS HQ and partner UN agencies’ and Government officials for successful service delivery.

The specific responsibilities of the Portfolio Analyst include:

• Assist in design and formulation of the work-plan for portfolio management, setting goals, targets and performance standards for the STBP portfolio.
• Initiation of a project into OneUNOPS, support in finalization of funding agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review;
• Assist  in drafting of TORs for subcontractors and consultants; proposals of suitable firms or institutions and individual consultants; evaluation of proposals received; recommendations for contract awards; negotiations with successful bidder, for the Senior Portfolio Manager’s approval.
• Support in drafting of contract documents and letters of agreement with institutions and UN agencies; administration of contracts and agreements and processing amendments, if required, for Senior Portfolio Manager’s approval.
• Monitor compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
• Within delegated responsibility perform financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions.
• Monitoring and evaluation of performance of service providers, suitable firms or institutions.
• Supervision, certification and approval of service payments, purchase orders and other disbursements for the projects under his/her management (to be certified by Senior Portfolio Manager and Finance)
• Follow up on audit recommendations and observations. All exceptions are timely reported.
• Aggregate reports regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
  • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme/project management.
  • Contribution to organization and client capacity-building of high performance delivery through coaching and mentoring of internal clients and partners.
  • Focus on clients’ services, keeping them informed of the status of project activities. Oral and written periodic reports.
  • Active interaction with clients to solicit feedback and gauge client satisfaction.
  • Interaction with internal clients and regional portfolio managers to integrate and harmonize approaches.
• Demonstration of professional and personal ethics, transparency and openness to encourage respect and similar behaviour from colleagues.

• Participation in the organization and conduct of training for the operations/ projects personnel.
• Contributions to knowledge networks and communities of practice
• Perform other related duties as instructed by supervisors.

●      Comprehensive up-to-date documentation of project under his / her responsibility

●      The incumbent will participate in weekly team meeting calls to report on progress relevant to the team, share objectives for the following week, highlight milestones and identify areas of concern and collaboration;

●      The incumbent will define his/her own performance indicators responding to the priorities identified with his / her supervisor. These indicators will be assessed in accordance with performance management policy.

Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences or related field.

A first-level university degree (bachelor’s) in combination with required qualifying experience may be accepted in lieu of the advanced university degree.

Minimum of two years of relevant work experience with administration, support services, project management or similar fields.

Highly desirable and considered an asset:

• Experience in the usage of computers and MS Office 2010 and/or newer versions.
• Relevant experience at the national or international level in providing project management and transactional services is desirable.
• Hands-on experience in design, monitoring and evaluation of development projects is desirable.

1. Creativity and innovation
2. Commitment to continuous learning
3. Accountability
4. Planning and organization skills
5. Strong oral and written communication skills
6. Teamwork skills
7. Client orientation
8. Technological awareness

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.