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Project Manager-Low Emissions (Open only to nationals of Guyana)

georgetown (guy)

Background

he Green Economy has been identified as Guyana´s national development thrust. While still in development, it refers to a more decentralized development strategy built on economic diversification and social inclusion while preserving the country´s natural resources. The Government of the Co-operative Republic of Guyana (GOG) presently lays out its vision for development over the next 15 years in its Green State Development Strategy Framework (GSDS) document . The GSDS reflects the GOG’s commitment to inclusive economic and social growth and aims to transform Guyana into a global model of sustainable development and environmental security.
Complementary to the aforementioned, “Mainstreaming Low-emission Energy Technologies to build Guyana´s Green Economy” project has been developed. The Project aims to accelerate the uptake of renewable energy (RE) and energy efficiency (EE) technologies to reduce national dependency on imported fossil fuels and support Guyana on its path towards more decentralized, inclusive and resilient development. To this purpose, the Project will develop and operationalize one or more business models for RE generation. It will further strengthen delivery skills of public and private energy stakeholders, develop a portfolio of low-emission energy projects and secure investment for implementation of Renewable Energy/Energy Efficiency (RE/EE) capacity.
The Office of Climate Change (OCC), Ministry of the Presidency is the lead agency under which this project will be executed under a National Implementation Modality (NIM) with support from UNDP.

 Under the overall supervision of the Deputy Resident Representative, UNDP Guyana Country Office and the direct supervision of the Programme Analyst, Energy, Environment and Extractive Industries (EEEI) , the Project Manager (PM) will be primarily responsible for providing high quality technical support and the execution of the day-to-day management and decision-making for the Project on behalf of the Project Board within the constraints laid down by the Board. This will be undertaken towards ensuring that the Project produces the results specified in the Project Document, to the required standard of quality and within the specified constraints of time and cost. The PM would therefore be responsible for the overall management of the Project, including the mobilisation of all project inputs, supervision over project staff, consultants and sub-contractors.
The PM will report on a periodic basis to the Project Board, based on supervisors’ instruction. The PM will perform a liaison role with the government, UNDP and other UN agencies, Civil Society Organizations (CSO’s) and project partners, and maintain close collaboration with other donor agencies providing co-financing. The PM will work closely with the Project Implementation Unit Coordinators.


 

Duties and Responsibilities

Partnership building

  • Develops and maintains relationships with counterparts in-country to ensure buy-in and successful implementation
  • Builds strategic partnerships and synergies to enhance the impact and sustainability of the project outcomes
  • Liaises with key personnel of project partners to ensure adequate and timely technical inputs to the project


Project development, planning and implementation

  • Provides direction and guidance to Project Team and Responsible Party(ies)
  • Coordinates the general planning, execution and monitoring of the project’s activities toward the achievement of project objectives
  • Participates in the development, formulation, implementation and evaluation of activities related to the project; reviews relevant documents and reports.
  • Prepares the Global Environment Facility (GEF) Project Implementation Plan (PIR) and submit final report to the Project Board.
  • Researches, analyses and presents information gathered from diverse sources; prepares various knowledge products e.g. draft background papers, analysis, sections of reports and studies, inputs to publications
  • Provides substantive support to consultative and other meetings and conferences to include proposing agenda topics, identifying participants, preparation of documents and presentations etc.
  • Identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions
  • Guides and supervises the work of the members of the Project Management Unit
  • Prepares annual work plans for endorsement by the Project Board
  • Liaise with the Project Board and those in Project Assurance roles to assure the overall direction and integrity of the project
  • Identify and obtain any support and advice required for the management, planning and control of the project
  • Mobilises goods and services, training and micro-capital grants to initiate activities. This includes drafting TORs and work specifications, and coordinating procurement/ related processes
  • Supervises the execution of all contracts, approves intermediate payments against review of deliverables, and prepares final evaluations as a condition for final payment
  • Supports capacity building activities in-country: undertakes outreach and advocacy activities, conducts workshops, seminars etc.; makes presentations of assigned topics/ activities
  • Facilitate the activities of other consultants e.g. identifying and coordinating with relevant stakeholders.
  • Prepares Final Project Review Reports to be submitted to the Project Board
  • Identify follow-on actions and submit them for consideration to the Project Board
  • Manage the transfer of project deliverables, documents, files, assets, etc to beneficiaries as appropriate.
  • Coordinates and leads field missions


Project monitoring and reporting

  • Monitors and analyses project development and implementation, including coordinating, participating and leading in field visits
  • Monitors events as determined in the Annual Work Plan, and updates the plan as required against the project’s Results Framework
  • implementation of the Monitoring and Evaluation (M&E) Plan and update as needed
  • Uses Atlas and the Enhanced Resource Based Management platforms to periodically update project progress, achievement of targets, risk logs, etc.
  • Monitors financial resources and accounting to ensure accuracy and reliability of financial reports and oversees the overall financial processes for the project
  • Coordinates and serves as secretary to Project Board meetings
  • Manages and monitors the project risks initially identified; submits new risks to the Project Board for consideration and decision on possible actions if required; and updates the status of these risks by maintaining the Project Risk Log
  • Prepares the Project Quarterly Progress Report (progress against planned activities, update on Risks and Issues, expenditures) and submit the report to the Project Board
  • Prepares the Annual Review Report, and submit the report to the Project Board
  • Based on the review, prepares the AWP for the following year, as well as Quarterly Plans if required
  • Coordinates periodic project evaluations, including developing and implementing the management response
  • Supports the Mid Term Review (MTR) and Terminal Evaluation processes are undertaken as per UNDP guidance and submits final reports to the Project Board.


Financial management

  • Assist in the financial management tasks.
  • Assist in monitoring financial resources and accounting to ensure accuracy and reliability of financial reports; in particular tracking and reporting on mobilized resources.
  • Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
  • Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Create requisitions in Atlas (ERP), register of goods receipt in Atlas.
  • Make budget check for requisitions, Purchase Orders and vouchers.


Knowledge sharing

  • Document lessons learned during project implementation
  • Facilitates information sharing and coordination of activities related to the project.


Other activities

  • Undertakes such travel as may be required in connection with project execution
  • Undertakes any other duties related to the work of the project as required

Competencies

  • Demonstrate commitment to UNDP’s mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Analytical thinking
  • Strong leadership, managerial and coordination skills, with a demonstrated ability to effectively network and coordinate the implementation of large multi-stakeholder projects, including financial and technical aspects.
  • Ability to effectively manage technical and administrative teams, work with a wide range of stakeholders across various sectors and at all levels, to develop durable partnerships with collaborating agencies.
  • Ability to administer budgets, train and work effectively with counterpart staff at all levels and with all groups involved in the project.
  • Ability to coordinate and supervise multiple Project Implementation Units in their implementation of technical activities in partnership with a variety of subnational stakeholder groups, including community and government.
  • Outstanding communication and presentation skills
  • Excellent interpersonal and cross-cultural communication skills
  • Outstanding time management and organisational skills
  • Sharing knowledge and experience, communicating ideas and managing information flow
  • Respond positively to feedback and differing points of view
  • Creating and promoting enabling environment for open communication
  • Planning, organising and multi-tasking
  • Risk mitigation and management

Required Skills and Experience

Education:    

  • Master’s degree in renewable energies, engineering, economics or environmental sciences or a related field,
  • Certification in project management is an asset.


Experience:

  • Minimum three years of working experience in project or programme management.
  • At least five years of experience working with ministries, national or regional institutions that are concerned with energy sector development
  • Previous experience in working with the Global Environment Facility (GEF) project would be an asset
  • Experience in the Caribbean region desired, especially experience in Guyana.
  • Sound understanding of Guyana’s energy sector highly desirable
  • Demonstrated evidence of research and reporting skills (e.g. published papers).
  • Demonstrable computer skills including Microsoft Office.


Language:  

  • Fluency in written and spoken English

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
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  • Organization: UNDP - United Nations Development Programme
  • Location: georgetown (guy)
  • Grade: SB-4, Service Contract, Local Contractors Agreement - Junior level
  • Occupational Groups:
    • Environment
    • Managerial positions
    • Project and Programme Management
  • Closing Date: 2018-07-30

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