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NATIONAL POST: Administrative Assistant, Suva, Fiji, Pacific Sub Regional Office, G6

Suva (Fiji )


The Position:

Under the overall guidance of the International Operations Manager and direct supervision of the Administrative Associate, the Administrative Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant works in close collaboration with the Operations and Programme staff in the CO staff to exchange information and ensure consistent service delivery.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Administrative Assistant delivers quality services in travel, HR management, procurement and office supplies to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects. S/he supervises clerical and support staff. 


Qualifications and Experience


Completed secondary level education required. 

First level university (Bachelors) degree in Public/Business Administration is desirable.

Knowledge and Experience: 

Minimum 6 years of relevant experience in administration or programme support service or related field is required;

Previous experience in the UN is an advantage;

Strong interpersonal and organizational skills;

Computer literacy - Word, Excel, Power-point, etc.;

Advanced knowledge of spreadsheet, database, presentation, and  statistical packages will be an asset;

Strong analytical and data interpretation skills

Good writing and communication skills;

Demonstrated ability to work in a team environment.


Fluency in English and knowledge of the local language is required. 


Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: UNFPA - United Nations Population Fund
  • Location: Suva (Fiji )
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2018-08-31

What does it mean?

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