Supply Chain Assistant

Addis Ababa

Organization: DRC - Danish Refugee Council
Location: Addis Ababa
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
Closing Date: Closed

Title: Supply Chain Assistant

Location: Addis Ababa

Reports to: Supply Chain Manger

Start of Contract & Duration: 1 year

Posting date: September 12, 2018

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall purpose of the role:

This position provides procurement data entry, bid document duplication, binding & distribution to vendors, filing procurement document, and assists the Procurement Officers in payment request facilitation for supplier.

RESPONSIBILITIES AND TASKS

Handle bid document duplication, binding & keep record of distribution to vendors.
Assist procurement officers in maintaining appropriate documentation, tracking and filing of all procurement activities to ensure traceability of all documents and expense.
Maintains Suppliers data base & keep record of black listed supplier.
Compile & maintain a procurement tracker of all supply orders, and monitors procurement orders, trucking and trends across the program and projects and ensures all processes are appropriately documented and stored in the shared file.
Facilitate the inspection of purchased items by requesters against specification and/or samples.
Follows up issuance of GRN
Assist in payment request preparation and follows up collection of cheque by the suppliers;
Assist Procurement officers in preparation of Request for Quotations, Bid Analysis, and Purchase Orders and also follow up of delivery of the goods by the suppliers.
Facilitate suppliers’ payment request through regular and timely follow up with finance
Organize opening of Tenders and support the procurement officers in taking minutes and notes
Performs other related duties.

In this position, you will also be expected to demonstrate DRC’s five core competencies:

⦁ Striving for Excellence: Focusing on reaching results while ensuring an efficient process.

⦁ Collaborating: Involving relevant parties and encouraging feedback.

⦁ Taking the Lead: Taking ownership and initiative while aiming for innovation.

⦁ Communicating: Listening and speaking effectively and honestly.

⦁ Demonstrating Integrity: Acting in line with DRC’s vision and values.

PERSONAL SPECIFICATIONS

REQUIRED

2 years of relevant work experience
Ability to work as a team player
Strong interpersonal and communication skills and the ability to work under pressure. Education: (include certificates, licenses etc.)
BA Degree in Procurement or Supply Chain Management or Relevant Field
Strong Computer Skills

Languages: (indicate fluency level)

English - Very good level of written and spoken

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the stated website no later than September 20, 2018.

For general information about the Danish Refugee Council, please consult www.drc.dk.

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

This vacancy is now closed.
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