Operations/Administration Assistant

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure 1 compliance with organizational policies, procedures, rules and regulations on ali administrative and financial matters and transactions in the context of an Enterprise Resource Plannjng (ERP) system.

DESCRIPTION OF DUTIES

The incumbent oversees a team performing functions on the basis of the end-to-end process as designed in GSM. He/She coordinates different areas of activities such as Programme Management, Procurement and Inventories Management, Travel and Meetings Management, Human Resources Management, and Workplan/Award Management; Prepares regular management reports on implementation of WCO workplans including contribution to the preparation of statutory reports and acts as focal point for internal and external audits.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary education or equivalent technical training or commercial education with specialization in Programme Management.
Desirable\: Diploma or higher education and/or professional certification in project management orrelated field.

Experience

Essential\: 10 to 15 years of working experience with an emphasis on programme management, budgeting, Human Resources Management, Procurement and/or Travel.
Desirable\: Good knowledge of WHO programme management and end-to-end business processes asdesigned in the Global Management System; Experience in project management. Goodknowledge of GSM System or similar ERP Systems; Experience with staff trai ning in theuse of management information systems. Experience within UN organi zations will be anadvantage.

Skills

• Good knowledge of WHO Results-Based Management framework and related business processes.• Knowledge of Oracle projects and Oracle Financials or simi lar ERP applications and systems.• Sound knowledge of the Organization's policies and practices, as weil as project management principles and their application within WHO;• Ability to act independently and exercise sound judgement;• High level of organizational and analytical ability, combined with good oral and written communication ski lls; 1• Proven abi lity to maintain and establ ish excellent interpersonal working relations and to work with competing priorities under pressure.

WHO Competencies

Communication
Producing results
Teamwork
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources

Use of Language Skills

Essential\: Expert knowledge of French. Expert knowledge of Portuguese.
Desirable\: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at CVE 2,406,577 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.