Oversee the provision of the logistical support for the programme. Is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. Also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

In response to the ongoing crisis in Iraq, Medair’s programme is delivering assistance to Iraqi IDPs, returnees and host communities in Ninewa, Kirkuk and Salah-al-Din governorates.  Projects include the sectors Health, WASH, Shelter and NFI Assistance, Multi-Purpose Cash Assistance. The programme in Iraq operates within the Medair Middle East Regional programme.

Field based position in Erbil, Iraq.

As soon as possible. Full time, 24 months.

Logistics Management – Supply Chain

• Manage the procurement process, including medical procurement, in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner.
• Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans in alignment with project activity plans and timelines.
• Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status.

Logistics Management – Resources

• Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in / out, Satellite communications, radios etc.
• Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment are managed diligently, operated in the most cost efficient manner, and maintained appropriately. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement and reporting as well as training, authorisation, supervision and co-ordination with field bases to ensure optimum availability, usage and accountability.
• Support the proper management of existing field bases, establishment of new ones and closing of existing ones if required. Liaise as necessary with the landlords to ensure proper maintenance and optimum availability of facilities and utilities.
• Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.
• Ensure regular backups are done for all computers throughout the programme and that virus updates and routine computer maintenance is carried out.

Representation

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Staff Management

• Manage staff with integrity and foresight, and in accordance with HR procedures and policies.
• Ensure that all logistics and relevant programme staff are adequately trained.

Quality Management

• Review, develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.
• Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards.

Field – Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

• Certification in Medical Logistics. Security training.
• Strong working knowledge of English (spoken and written)

  Everyone who works as an Internationally Recruited Staff in one of our field programmes must first successfully complete the Medair ROC. Read more for information, dates and related costs.

• Minimum one year logistics and management experience in emergency and / or development context.
• Experience of budget management and the ability to prepare complete and accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector.
• Advanced planning, coordination, assessment, analytical and problem solving skills.
• Technical understanding of mechanical and communication equipment.
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards.
• Able to oversee multiple tasks, prioritising and delegating as required.
• Strong organisational abilities, excellent written and verbal communication skills.