Are you organised and like keeping things in order? Are you service-minded and attentive to details? Then our Stockholm office needs your skills.
Hub Multiregional at the Stockholm offices is responsible for managing programmes in Cambodia, Liberia, Somalia and Sweden. Among other tasks, it sub-grants funding to Swedish organisations for their international development cooperation projects. Hub Multiregional is now looking for someone who can help archive different sets of documents relating to sub-granting in our different programmes.
Areas of responsibility
- Ensure that all sets of documents are complete and, if not, contact the relevant sub-granting officer to add documents.
- Ensure that all sets of documents have only the necessary documents, and remove those that are not required for filing.
- Ensure that all original agreements are registered and, if they are not, register those.
- Archive all documents in their proper place and manner, as per Forum Syd guidelines.
- Support the Archiving Consultant in his/her review and revision of the Forum Syd archiving systems.
- Qualifications required
- High-school (gymnasium) student
- Some experience of administrative work
- Proficient in both English and Swedish
Personal qualities
- Well-organised, with attention to detail
- Self-directed/motivated
- Service minded and with good judgment
- Quick learner
This position is a part-time (50%) four-month position, starting as soon as possible. The position is located at Forum Syd's head office in Stockholm, Sweden.
Application information
Forum Syd supports equal opportunities for all. We encourage qualified applicants regardless of gender, age, sexual orientation, functional ability or ethnic and religious affiliation to apply for the position.
All personal data we receive at Forum Syd will be handled in accordance to the General Data Protection Regulation (GDPR). By applying you agree to us storing any information you provide as part of your application.
Interested candidates should submit a CV and cover letter in English via email to jobb@forumsyd.org with the subject heading “Archiving staff” no later than 14th of November 2018.
We select candidates and conduct interviews regularly during the recruitment process. Do not wait to submit your application because the recruitment process may end as soon as we find the right person. We look forward to receiving your application!
Contact details
Elisabet Eklind, Head of Hub-Multi Regional/Country Office Sweden, 08-506 371 34
Anneli Johansen, HR Officer, 08-506 370 08
Union Representatives
Unionen representative: Karin Gregow, 08-506 371 62
Saco representative: Lotta Granberg, 08-506 371 26
About Forum Syd
Forum Syd is a civil society member organisation that works with development issues from a rights-based perspective. Our vision is “a just and sustainable world where all people have the power to effect change”. We work with advocacy and capacity building of partner organisations around the world, on issues relating to democracy and human rights. We mediate grants from Sida to Swedish organisations cooperating with local partners in 70 countries. We have offices in Sweden, Vilnius, Cambodia, Colombia, Kenya and Somalia. Forum Syd was founded in 1995 and is the largest civil society platform in Sweden with about 140 member organisations.