Logistics/ Admin Assistant (National Position)

Rights Respected, People Protected

NRC in Iraq

The unfolding crisis in Iraq is one of the most complex humanitarian emergencies in the world today, with millions of uprooted Iraqis, and hundreds of thousands of Syrian refugees. For the past several years, millions of people have been displaced from and within Iraq as a result of military operations. At the end of 2015, the Iraqi Security Forces (ISF) began a military operation to enter and retake control of parts of the country under the control of armed opposition groups, especially in the Anbar governorate. Civilians have been caught in the crossfire. 

NRC has been present in Iraq since 2010, with offices located in Baghdad, Erbil, Dohuk, Kirkuk and Mosul.  We have scaled up our response across Iraq to meet the large-scale crisis facing the country, reaching Iraqis with emergency assistance and supporting Syrian refugees as they live in exile.  Our goal is to always be prepared to work in new settings, so we are establishing more local partnerships in Iraq.  Additionally, NRC is part of the UNICEF and WFP-led Rapid response mechanism (RRM), which enables us to reach newly displaced populations with the most urgent life-saving assistance.

Today, NRC is one of the biggest cash providers in Iraq. Our emergency assistance also includes distributing food rations, hygiene kits, water and basic non-food items (NFIs). In the winter months, we also provide blankets and heaters.  We pay particular attention to gender equality and ending gender-based violence (GBV).

Logistics/ Admin Assistant- Sinjar

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. The Log/Admin Assistant will manage and register all incoming requisitions at NRC office and update status report on procurement for inclusion and circulation in the status report.

Role Specific Information:

Procurement:

• To manage and register all incoming requisitions at NRC office and update status report on procurement for inclusion and circulation in the status report
• To assist on procurement according to NRC logistics HB and country SOP
• To liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
• To assist in preparation of documentation for bids committee meetings.
• Maintain proper files of requisitions, quotations and purchase orders.
• To report all procurement status in weekly/ monthly basis to the line manager.

Fleet, generators and transportation management

• Be responsible of the date to day management of the fleet and generators at NRC office that will include fuel allocation for the vehicles.
• Develop a monitoring system to ensure NRC fleet and generators are in good condition all the time.
• Organize for the dispatch of goods and equipment whenever required and verify the packing list, waybills and export documentation
• Prepare transport documentation accompanying dispatches such as packing lists, waybills and loading details to accompany shipment
• Prepare fleet and generator report in accordance to NRC logistics guidelines
• Oversee fuel consumption, purchase and tracking.
• Conduct daily check for the vehicle and generators.
• Manage NRC drivers, develop work plan, capacity building plan and conduct annual performance review.

Warehouse and Asset Management:

• Manage inventory control/procurement of items at NRC office and report all stock balances to the line manager in weekly/ monthly basis.
• Update the Mission Assets inventory at NRC office and guest/staff houses and generate periodic reports balances to the line manager in monthly basis.

Administration:

• To be responsible on office and GH management.
• Ensure office and GH have the required supplies (kitchen supplies, cleaning materials and stationary)
• Ensure contract tracker is up to date.
• Ensure timely repairs and maintenance for any damages at the office and GH 

Our Ideal Candidate:

A university graduate or Diploma in Management or related filed. at least one-year work experience in logistics assistant position in a humanitarian/recovery context position, especially in complex and volatile environments. Knowledge of spoken and written Arabic and English are required. 

Additional Information:

Contract period: 12 months

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Sinjar, Nineveh

Female candidates are strongly encouraged to apply.

For more information, please find attached the job description