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  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: 2.
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2019-02-22

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Assistant FAOR (Administration)

2.

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

FAO is committed to achieving workforce diversity in terms of gender and nationality.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner
 
Reporting Lines
The Assistant FAO Representative (Administration) reports to the FAO Representative.
 
Technical Focus
Programme administration and financial management, including accounting and personnel administration.
 
Key Results
Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
 
Key Functions
         Plans, organizes, and coordinates  the office's administrative services;
         Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
         Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes;
         Manages and supervises the administrative team;
         Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database;
         Prepares reports, financial and budgetary estimates for projects;  plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation , audits, and other requests;
         Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions;
         Oversees the financial and administrative correspondence and filing system of the office;
         Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards ' MOSS)
 
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
 
Minimum Requirements
  • National of Iraq
  • Advanced university degree in a field related to business or public administration
  • Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
  • Level C of the official communication language used for FAO communication with the country (English, French, Spanish, Arabic, Chinese or Russian)
  • Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)
  • Limited knowledge ( Level B) of English (if the main communication language is French, Spanish, Arabic, Russian or Chinese)
      
 
Competencies
         Results Focus
         Team Work
         Communication
         Building effective relationships
         Knowledge Sharing and Continuous Improvement
 
Technical/Functional Skills
         Work experience in more than one location or area of work, particularly in field positions is desirable
         Extent and relevance of experience in the field of office management and administration including supervisory experience
         Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
         Extent of knowledge of FAO's corporate systems and data base, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset
         Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field
 
 

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Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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