Finance Assistant

Background

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 6.1 million people are internally displaced and 13.1 million are in need of humanitarian assistance, with three million in hard-to-reach areas. There are 5.4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. With an annual regional portfolio of $90 million within a rapidly expanding portfolio, supported by more than 3000 staff and workers in the region, IRC is undertaking programs in Syria and the neighboring countries of Iraq, Lebanon and Jordan.  Inside Syria, the IRC is specifically focused onhealth, cash assistance, education, child protection, women’s protection and empowerment, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:The Assistant is in charge of the finance filing, scanning document, hard copy of document, auditing processes with finance staff, ensure the finance department to be efficient and effective processing of the financial documents. The Finance Officer will have a thorough knowledge of IRC financial and administrative policies and procedures.

Major Responsibilities:RESPONSIBILITIES

Specific Duties

a.Liaise with bank for all funds and payment transactions from IRC bank accounts and any other activities between bank and IRC:funds receivable, payment processing, cash withdrawal from the bank accounts, money conversion, bank statement, information regarding bank fee, bank signatories, bank documents update etc.

1. Processing approved bank and cash transaction and/or payments after ensuring information included in payment documents are accurate and in line and compliance with IRC and donors rules and regulations. Ensure bank payments are processed within 24 hours and check with bank if any delay.
2. Prepare and update bank and cash worksheet on a daily basis. Ensures mathematical accuracy, accuracy of codes used and that all transactions information are in line with payment documents approved. Send bank and cash worksheet to Senior Finance Officer for review as required but no less than once a week.
3. Compare bank statements with bank worksheet and inform SFO if any errors.
4. Follow up to obtain the required approvals for payments as per the approved authority matrix.
5. Assist in the implementation of finance policies, procedures and systems
6. Ensure compliance with IRC procedures and guidelines
7. Help for audit process for submitting documents to auditors and assisting all audit process with Assistant Finance Controller.
8. Prepare month end file and follow up signature process
9. Maintain good documents filing system for an effective audit trail.
10. Assist for day to day scanning and hard copy of finance document.
11. Follow-up reconciliation process supervising with Senior Finance Officer during fiscal year.

Administrative Duties

a.Supporting daily activities in the Accounts department.

General Duties

a.Attend and actively participate in trainings identified/organized by your supervisor.

b.Follow any new procedures and guidelines communicated from Country Director

c.Report any violations of the IRC Way: Professional Code of Conduct.

d.Perform other duties as may be assigned by your supervisor.

b.Minimum of one years of accounting experience.

c.Experience with an NGO or International NGO preferable.

d.Proficient in MS suite applications; significant experience in MS Excel, accounting package knowledge (SUN system) will be an added advantage.

1. The candidate should be mature and comfortable in a multi-cultural work environment, work well in and promote teamwork and able to handle pressure with professional grace.

f.Able to work independently, make decisions and exhibit flexibility.

g.Ability to work in English is required

Key Working Relationships:

Position Reports to:  Finance Manager
Position directly supervises:  NA