Requisition ID: req4608

Job Title: Finance Officer

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Nairobi, Kenya

Job Description

The Finance Officer will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Kajiado and also assist the Finance Manager in financial matters in the field office.

The position will be responsible for among other duties; preparation of cash and cheque disbursements journals , cash flows, cash forecast , Commitment , bank reconciliations , Monthly financial transactions close out  and also  assist in budgets  preparations and budget monitoring,  financial reporting, staff training and capacity building.

Key Responsibilities

Field Finance Reporting

  • Preparation of Monthly cash and bank disbursement journals 30th of every Month
  • Preparation of bank reconciliation statements by the close every months
  • Review of all cash advances liquidations to ensure correct coding and adequate supporting documentations are attached.
  • Review cash books spreadsheet on Monthly basis and ensure the running balance tally with the cash count at all the times including the close of the Month  every 30th
  • Ensure all program advances are accounted for as per advance policy.
  • Ensure that all payment request and disbursements submitted to Finance are paid before the end of the month to ensure they are recorded within the same month they are presented for payment
  • Ensure that the financial reports are submitted to Nairobi finance department on the 1st of every Month except September.

Payments Processing

  • Ensure that all payments to the vendors are processed on time after approval by the the Field coordinator
  • Ensure that all commitments are cleared from the onlineBvA’s system immediately after payment is done;
  • Ensure that signatories on releasing the online payments they also sign on the payment documents
  • Incentive Staff Payroll:- Coordinate with HR departments in the management of incentive staff payroll and ensure the payments to incentive staff is done time                                   
  • Ensuring donor regulations are adhered to for all aspects of the operations

Training & Support       

  • Assist Finance Manager in training staff  on IRC accounting procedures and requirements, and also assists the program staff in finance related issues and activities.
  • Assist Finance Manager to train field managers and officers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.

Bank & Cash Management

  • Review weekly cash count and ensure that documentary evidence is duly signed by yourself and Finance Manager or the Field Coordinator.
  • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
  • Maintenance of an accurate and updated cash flow report
  • Liaison with vendors to resolve problems of long outstanding Payments 
  • Preparation of  the bank reconciliation for the field office on a monthly basis.
  • Preparation of cash forecasts and CTR for Kajiado and submission to Country Office for release of funds
  • Working with program staff to help them develop more accurate cash forecasts

Internal Control       

  • Identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures.
  • Identification of procedural or training issues to be addressed to improve the quality of report data.                                
  • Ensuring that the internal controls are adhered to in all areas of operation.                                               

Budgets                          

  • Working with Finance Manager to assist program staff to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of field operating costs
  • Attend Grant Opening, BvA review and Closing Meetings when nominated to do so and also in the absence of Finance Manager
  • Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.

Qualifications

  • Bachelor’s degree in Accounting, Finance or Business Administration and CPA II. 
  • Computer literate with significant experience in excel, accounting packages & SUN system will be an added advantage.
  • The candidate should be mature, with stable personality and ability to maintain confidentiality.

Required Experience & Competencies

  • Good written and verbal skills in the English language.
  • Ability to carry out responsibilities independently with minimal technical support
  • Excellent interpersonal, organizational, and time management skills;
  • Ability to work in and as a team.

Kenyan nationals are encouraged to apply.  International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector. 

IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer:

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.