Senior Roving Finance Officer

Under direct supervision of Finance Manager, the Senior Roving Finance Officer is responsible to

Support all field finance offices in all finance activities per planned schedule and as per requests.

In addition he/she is responsible for identifying finance staff gaps and provides a capacity building training for those staffs in the field.

S/he is responsible for all financial activities in the field offices while covering staff gaps like reviewing payments, purchase request, bid analysis, reviewing financial records for accuracy, prepare bank reconciliations, conduct cash counts etc ..

Key Responsibilities

Technical Support and Capacity Building:

Provides technical support to field finance staffs using a combined remote and onsite supporting approach  in order for all field finance staff to be well conversant with the ongoing organization’s financial and accounting  procedures, updated with any new initiatives and are prepositioned to face future changes 

Cover field finance staff gaps as per requests

Plan and conduct a capacity building activities for field finance staffs.

Coordinate with other department on joint monitoring travels.

Treasury Management

Review internal controls and disbursement processes to ensure proper management of cash and bank accounts.

Review safeguards for cash and cheques kept in the office; ensure controlled access, security and safety.

Monitor cash and bank balance to ensure sufficiency based on needs.

Ensure that cash received including incoming funds transfers are receipted and accurately recorded.

Perform bi-weekly and monthly cash counts and reconciliations; address any differences.

Prepare monthly reconciliation and ensure outstanding item addressed on time.

Review cash projection submitted by field office and ensure timely cash transfer to the field

Month-end Activities

Review cash and bank journals for completeness and accuracy.

Review journals from the Field office for completeness and accuracy.

Post journals in SUN System when assigned.

Perform balance sheet account reconciliation’s and bring to the attention of the Finance Manager for any matters that require his/her intervention.

Perform SUN Backup for the master files.

Document Management

Review internal system of record retention to ensure compliance with IRC policy and the local laws.

Ensure maintenance of uniform standards for documentation; including forms, support documents etc.

Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;

Control access to financial records to authorized staff only.

Accounts Payable

Perform financial review of Bid Analysis and other Procurement Documents; to ensure conformity with IRC policies and procedures as well as donor regulations.

Perform financial review of Payments Requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures.

Perform financial review of Travel Authorization, Advances ensuring compliance with IRC policies and procedures.

Payment and Receipts Processing

Oversea Cashier and Finance Clerks responsible for the payment process.

Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures.

Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers

Preparation or oversight of the preparation of the cash accounting worksheet

Oversea the review Cash Books prepared by the Cashier for Cash and Bank for completeness and accuracy.

Liaison with bank officials to resolve problems or facilitate improved service.

Ensure statutory deductions (taxes, pension, and health insurance) are remitted on time.

Internal Audit

Participate on Internal audit activities as required.

Reviews of controls and monitoring of compliance with established procedures.

Staff Supervision and Performance Management

As part of his/her supervision responsibility, set and agree with Finance Assistant Key performance objectives for each financial year in line with the Accounting Department goals.

Provide the Finance Assistants conducive work environment; business tools, support and relevant training necessary for them to perform their work.

Monitor the performance of Finance Assistants through the year providing regular feedback on progress towards meeting agreed objectives and any improvement needed.

Conduct an annual performance appraisal.

Other Duties

Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.

Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.

Contribute to team work and team play.

Minimum 5 year of relevant experience.

Proven experiences in financial management in the NGO sector. 

Good written and verbal skills in the English language

Ability to work under pressure, long work hours and high workload

Self-motivated, honest, highly responsible, and punctual.

Proactive to seek to identify and communicate potential problems and propose solutions to the level of management appropriate to effect solutions.

Ability to work as part of a team as well as to work autonomously when required.

Ability to use computer software-Word, Excel, Power Point and e-mail.