Requisition ID: req5290

Job Title: Supply Chain Assistant-Procrument

Sector: Supply Chain

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Awassa, Ethiopia

Job Description

Reporting to Field Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.

The essential functions of this position include, but are not limited to:

Responsibility 1: Procurement processing

  • Processes all PRs directed within the lead time
  • Checks accuracy of all received quarterly PRs
  • Ensures proper PRs on online BVA entry 
  • Ensures Proper preparation of RFQ and fair distribution of RFQ to suppliers
  • Ensures proper preparation of Purchase orders
  • Ensures proper and accurate preparation of Payment requests
  • Ensures that suppliers are ATC cleared before payment is effected
  • Keeps record of ATC cleared suppliers properly
  • Ensures that all suppliers working with the satellite office are ATC cleared on annual basis 
  • Ensures that weekly procurement update is sent to all staff consistently

Responsibility 2: Record keeping

  •  Ensures proper documentation of all procurement documents
  • Maintains completed PRs’ files per grant
  • Ensures safety of Procurement files and contract documents

Responsibility 3: Reporting

  • Prepares PR-Audit log report on monthly basis                        
  • Prepares cash projection on monthly basis

Responsibility 4: Utility and Communication bill payments

  • Monitor, track and ensure utility and communication bills are settled in accordance to set schedules in a timely manner.

Responsibility 5: Staff management

  • Preparation of guards’ objective setting for new and existing staff
  • Preparation and submission of midterm and annual performance objective of guards.
  • Prepare guards’ time sheet preparation and submission to HR on timely manner.
  • Prepare guards’ shift schedule.
  • Closely follow the procurement guards uniform
  • Closely follow guards leave plan

Responsibility 5: Sharing other supply chain related assignments with other supply chain staff

  • Accomplishes other duties as assigned by the Supply chain Manager and Filed Manager
  • Cooperates with other supply chain staff related to field supply chain activities

Qualifications

  • Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college.
  • Minimum of three years relevant experience for Diploma and one year relevant experience for  degree
  • Very good knowledge and experience in Microsoft Word and Excel software application.
  • Must have good command of both spoken and written English and Amharic.
  • Proven Ability to handle workloads and to work under pressure.
  • Give attention to details
  • NGO experience is plus
  • Adaptability: working in a multi-cultural environment.
  • Excellent representational skills
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.