Budget Assistant, Grants (Temp. Assignment, 11 months)

Bioversity International is a global research-for-development organization. Our vision is that agricultural biodiversity nourishes people and sustains the planet.

We deliver scientific evidence, management practices and policy options to use and safeguard agricultural biodiversity to attain sustainable global food and nutrition security. We work with partners in low-income countries in different regions where agricultural biodiversity can contribute to improved nutrition, resilience, productivity and climate change adaptation.

Bioversity International is a CGIAR Research Centre.

For further information on Bioversity International, consult our Web page at:

www.bioversityinternational.org

Key Responsibilities

Under the direct supervision of the Manager, Budget Office, the Budget Assistant, Grants will provide support budgetary assistance to grant activities.

More specifically, the Budget Assistant, Grants will:

• Assist the Budget Office with financial management of grants:

o   Draft financial reports for donors and ensure reconciliation with the accounting records

o   Prepare cost transfer requests for review and approval

o   Collect data and documentation to support the preparation of financial reports

o   Prepare supporting documentation for financial report submissions and audits

o   Coordinate the signature process of financial reports

• Assist the Budget Office with partner financial reporting and clearance processes:

o   Review the partner financial reports and ensure that the financial reporting checklist is complete; detect and report issues

o   Review the transaction list provided by the partner and ensure it matches with the financial report

o   Review supporting evidence provided by the partner and take the necessary actions as needed

• Assist the Budget Office with grant opening and data management in our Enterprise Resource Planning (ERP) system:

o   Prepare the grant opening template for the Enterprise Resource Planning (ERP) system opening process

o   Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date

• Perform other tasks as required

Requirements

Qualifications and competencies 

Essential qualifications & competencies

• Secondary school education supplemented by office training or courses in accounting/finance
• Minimum of 3 years of relevant experience
• Proficiency in relevant software packages (Microsoft Office Suite)
• Knowledge of or experience with financial management softwares
• Excellent command of the English language, both written and spoken
• Strong interpersonal, communications and teamwork skills; courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds
• Well developed skills in personal organization and priority setting, problem solving and accuracy
• Strong client orientation and service approach
• Sound judgment and initiative; ability to work independently within the assigned area

• University Degree or equivalent in a relevant field
• Work experience in an international environment
• Work experience with Enterprise Resource Planning (ERP) system
• Working knowledge of other languages

Benefits