Administrative Assistant WIPO

The post is located in the WIPO Algeria Office in Alger.  The WIPO Algeria Office is part of a network of WIPO External Offices and forms an integral part of the Organization, under the supervision of the Office of the Director General.  It works closely with all WIPO Sectors and work areas to contribute to the realization of the Strategic Goals of WIPO and to implement relevant Expected Results in Algeria.  As such, the WIPO Algeria Office supports our cooperation and services in Algeria and in doing so, will add clear value, efficiency and effectiveness to program delivery and respond to specific needs. 

The incumbent is required to carry out a range of general administrative and office support functions. 

The incumbent works under the supervision of the Office Director.  

The incumbent performs the following tasks:

(a)  Provide administrative support for program implementation activities, liaise with organizational units at headquarters to initiate requests, obtain necessary clearances, process and follow up on administrative actions.

(b) Compile, summarize and present general information on program and related issues; respond to general information requests and inquiries concerning the activities of the WIPO Office in Algeria and WIPO; process user inquiries received through the customer service and forward more complex issues to supervisor for follow up.

(c)  Provide administrative and logistical support to seminars, workshops, conferences, symposia and training programs (including preparing budgets, arranging travel, drafting administrative correspondence, preparing relevant documentation).

(d)  Draft administrative correspondence and process administrative forms using the related software and office tools.  Provide informal translation of general correspondence.

(e)  Monitor status of activities under funds in trust allocated to WIPO by Algerian institutions and compile data for the preparation of periodic reports on status of funds in accordance with established financial rules;  prepare related administrative correspondence and forms.

(f)  Perform other related duties as required.

• Ability to perform a broad range of administrative functions;

• Ability to compile financial data for reporting purposes;

• Ability to work within the rules, regulations and procedures governing the area of work;

• Good communication skills, both oral and written;

• Good IT skills.  Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet;

• Ability to work to pre-defined deadlines in an organized and logical manner while maintaining meticulous attention to detail;

• Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

Education :

Completion of secondary education with relevant diploma

Experience :

-  At least three years of relevant work experience.

-  Experience in administration or programme support service would be an advantage.  

- Experience in the usage of computers and office software packages (MS Word, Excel, etc.).  Experience in handling of web-based management systems.

- Prior experience with WIPO, UNDP or other UN Agencies would be an asset.

Language :

Excellent knowledge of written and spoken in Arabic and French and a good knowledge of English.