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  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Technology, Electronics and Mechanics
    • Monitoring and Evaluation
    • Security policy
    • Communication and Public Information
  • Closing Date: 2019-07-23

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Communication Officer (SG)(P3)

Vienna (Austria)

Organizational Setting

The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.

The Department of Safeguards consists of six Divisions\: three Operations Divisions\: A, B and C, for the implementation of verification activities around the world; three Technical Divisions\: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as three Offices\: the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services.

The primary focus of the Office for Verification in Iran is to perform and document safeguards verification activities and to conduct analysis and evaluations aimed at providing assurances that a State is complying with their nuclear safeguards commitments. The Office implements a broad range of measures, including information analysis and in-field verification, to draw soundly based safeguards conclusions. In addition, the Office is responsible for implementing verification and monitoring activities of the Iran nuclear related commitment set out in the Joint Comprehensive Plan of Action.


Main Purpose

The primary purpose of this position is to support the Department’s verification and monitoring activities in Iran, therefore, whilst the position reports to the Section Head, SPC on a day-to-day basis, it sits primarily within the Safeguards Office for Verification in Iran. Reporting to the Section Head SPC, the incumbent is responsible for internal communication within the Department of Safeguards. He/she ensures the smooth flow of information between the Deputy Director General and SG Divisions throughout the Department.


Role

The Communication Officer (SG) is a communicator, in constant contact with the SG programme stakeholders in support of outreach and information sharing, especially working closely with the Deputy Director General on strategic internal communication for the Department.


Functions / Key Results Expected

  • Provides support to the Deputy Director General to promote internal communication and ensure concise messages flow to staff of the Department;
  • Works together with outside consultants to promote strategic internal communication within the Department, including with and between Directors of the Department;
  • Drafts, designs, edits and publishes user outreach materials such as newsletters, staff notices and updates on the SG Portal aimed at Safeguards staff and Senior Management;
  • Participates in various Departmental meetings to provide support to the Deputy Director General, coordinating agendas and materials as required, including the quarterly Departmental Meetings, Safeguards Coordination meeting, Senior Staff meetings, and so-called “DDGMs”;
  • Provides insight to the Training Section, contributes to communications-related training needs, including to the Introductory Course on Agency Safeguards (ICAS) and other Department-wide courses;
  • Acts as facilitator for Divisional retreats when required, including preparation of materials and supporting staff and carrying out follow-up discussions as needed;
  • Liaises with the Office of Public Information & Communication (OPIC) to provide content for the Safeguards pages on the public website including input on internal Agency communication, e.g. InSite stories and Spotlight events;
  • Works together with the Communications Adviser (SG), assists in production of public information materials for the Department of Safeguards;
  • Reviews documents and materials intended for use within and outside the Department in order to ensure consistency and validity of messages;
  • Develops, oversees and reviews Departmental surveys;
  • Maintains, updates and executes the Departmental Communications Strategy;
  • Provides information materials on Departmental activities, such as but not limited to, digital aids, brochures, flyers, web pages and visual aids. Together with the Communications Adviser (SG), coordinate events (e.g. General Conference side events, the Safeguards Symposium) aimed at apprising stakeholders IAEA-wide of the range and nature of the Department’s work as well as to inform the donors and external stakeholders;
  • Carries out other functions which may be assigned by the DDG, the Section Head or the Communications Adviser (SG).

     

Competencies and Expertise

 

Core Competencies

Name Definition
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.

 

Functional Competencies

Name Definition
 
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
 
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
 
Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.
 
Resilience Maintains a high level of performance when facing pressure and uncertainty. Able to remain calm and self-controlled, and to respond logically and decisively in difficult situations.

 

Asset Expertise

Function Name Expertise Description
     
Management and Programme Analysis Analytical Writing Skills Proven ability to independently draft clear and concise written documents in non-technical language based on the evaluation and analysis of technical material.
     
Publishing Desk Top Publishing and Production Ability to generate professional web and print communications products for use by staff at all levels and for external audiences;
     
Publishing Marketing Ability to coordinate and manage internal and external outreach campaigns and contribute creative input.
     
Management and Programme Analysis Partnership Development Ability to work in teams and win the confidence of senior Departmental staff.
     
Management and Programme Analysis Partnership Development Proven ability to plan and work within a Department in close liaison with team leaders in an international environment.
     
Safeguards Safeguards System, Basic An understanding of safeguards in general, and knowledge of the internal workings of the Department.

Qualifications, Experience and Language skills

  • Bachelor's Degree - International Relations, Communication Studies or a related field.
  • A minimum of 5 years experience in the communications field;
  • Strong research skills, ability to rapidly analyze and integrate information to produce clear and relevant content for communication materials;
  • Demonstrated writing and editing experience.
  • Ability to write and edit information to a high standard of accuracy.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60233 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24816, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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