National Professional Officer, Shipping

The objective of the Global Procurement and Logistics (GPL) is to implement global procedures on contracting and procurement; to set standards for the goods and services contracted or procured as well as control and oversight of the adherence to applicable rules, procedures and standards associated with such procurement. GPL is also responsible for market research, purchasing of and evaluating suppliers for a vast range of commodities and services for WHO's technical programmes and projects. Finally, GPL provides administrative services to all staff and all WHO Offices worldwide in respect of purchasing and shipping of both goods and services.

DESCRIPTION OF DUTIES

Under the direct supervision of the Coordinator, GPL the incumbent manages a team by planning, coordinating and overseeing the execution of service provisions covering the transactional aspects of logistics management. He/she liaises and collaborates with the Coordinator, GPL, Headquarters and counterparts in Regional Offices, as needed.The incumbent may be delegated the authority for ultimate approval of shipping transactions.Overall responsibilities include\:

- Preparation of strategic and operations proposals to maintain and improve the efficiency, effectiveness and economic level of services provided by the unit.

- Regularly review procedures and performance statistics of the unit and the individual staff, with an aim to continuously provide a higher level of service to clients.

- Analyze and report on all aspects of shipping performance information from the Global Management System.

- Establish and maintain relations with shipping brokers and agents, and negotiate with brokers and agents to ensure most economic options for WHO shipping worldwide.

- Monitor quality of shipping services provided by brokers and agents.

- Liaise with Procurement Officers and Assistants and Supply Officers with regard to planning and costing of shipping.

- Handling of Goods Cargo Insurance matters and submission of insurance claims.

- Liaise with HQ Insurance Risk Management team on cargo insurance related matters.

- Ensure proper tracking and reporting of implementation of corrective action.

- Conduct random reviews and follow up on the implementation of internal and external audit recommendations and provide feedback to GSC management on the status.

- Perform other duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential\:

- University degree in business administration, supply chain management or similar field from an accredited/recognized institute.
Desirable\:

- Training in UN international logistics coordination and their application to supply management and monitoring.

Experience

Essential\:

- At least five years of experience in logistics operations of a shipping or transport Organization in administration and management of shipping.

- Supervisory experience, preferably of a large team.

- Good experience using Oracle e-business suite and /or similar ERP system.
Desirable\:

- Previous experience in shipping or logistics areas in WHO or UN agency.

Skills

Essential\:

- Excellent knowledge of shipping matters, commercial transport logistics (sea, rail, road, air) and marine cargo insurance.

- Thorough knowledge of administrative and management principles and practices.

- Proven skills in project planning.

- Demonstrated ability to act independently and exercise sound judgment.

- Ability to work as a leader as well as member of a team.

- Ability to work under pressure.

- Knowledge in UN international logistics coordination and their application to supply management and monitoring.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Ensuring the effective use of resources
5. Creating an empowering and motivating environment

Use of Language Skills

Essential\:

- Expert knowledge of English.
Desirable\:

- Beginners knowledge of French.

REMUNERATION

Remuneration comprises an annual base salary starting at MYR 127,737 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.