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Project Manager

Banjul (Gambia the)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Banjul (Gambia the)
  • Grade: IICA-3, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2019-08-26

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Background Information - Job-specific

The Gambia has one of the fastest urbanization rates in sub-Saharan Africa, with the GBA already accounting for 68% of the total population. This has resulted in several environmental and socio-economic problems including deforestation, soil erosion, pollution and waste generation, as well as stress on health, education and employment services. These have been exacerbated by the lack of an urban master-plan for Banjul (which has not been updated for nearly 20 years) and the absence of a planned response to the growing economic activity of the city. Likewise the absence of an updated cadastral map and insufficient data on taxable properties in the Greater Banjul Area has resulted in the municipalities being able to collect only a small portion of their potential revenue from property taxes. With inadequate funding available from the central government, there is increased pressure on the municipalities to explore innovative revenue generation mechanisms to effectively deliver basic services.
Despite these challenges, the investment climate in The Gambia is growing in attractiveness to investors and is expected to improve with accelerated investments via the next prospective flagship project of the Port Expansion and the current opening of the new trans-Gambian bridge. It is imperative the city has the proper instruments in place to prepare for increased urbanization, traffic flows and vulnerability to climatic change.

To respond to this potential and address these issues, the African Development Bank (AfDB) has affirmed its support to the Government of The Gambia for the development of a comprehensive, digitized master plan for the Greater Banjul Area. The overall aim of the Greater Banjul Area: Sustainable Urban Development Programme 2020-40 (GBA-SUDP) is to put in place innovative mechanisms to support an increase in local revenue generation and collection, improve the delivery of basic services and roll out the decentralised approach as stated in the National Development Plan (2018-2021). The project can be defined in two main service lines (a) Urban Master Plan Development and (b) Technical Assistance to institutional capacity development; covering 6 main outputs:

1. A digital masterplan for the Greater Banjul Area, integrating the Port and linking it with the immediate area of Barra Esau (opposite the River Gambia)
2. 5-year urban development investment plans for the 3 municipalities in Greater Banjul Area
3. Study tour to Senegal for benchmarking
4. Technical Assistance (TA) and capacity building, including training, for 3 municipal governments and the Ministry of Land and Regional Government
5. Institutions’ (GPA, BCC, KMC, BAC and MoLRG) staff trained in project management
6. Procurement of ICT and office equipment to support the facilitation of municipal management

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.

Functional Responsibilities

Purpose and Scope of Assignment
The  Project  Manager  is  responsible  to  produce/read  the  project  initiation  documents  (PID),  Legal Agreement  and  have  a  thorough  understanding  of  the  terms,  conditions,  and  the  respective roles and  responsibilities  of  the  partners/stakeholders  to  ensure  the  project(s)  products  are  capable  of meeting  the  business  cases  for  both  UNOPS  and  the  client.  Success  of  the  Project(s)  and  hence Project  Manager  will  be  based  on  the  Success Criteria of UNOPS engagements which are linked to the below responsibilities.  The dues and responsibilities of the Project Manager Level 3 are similar to  that  of  the  Project  Manager  Level  4,  with  the  difference  in  grades  being  determined  by  the project(s)  level,  complexity  and level of responsibility of the specific position. A Project Manager at this level would normally be responsible for one or more UNOPS Level 3 project. A Project Manager at  this  level  would  likely  be  expected  to  manage  one  or  more  complex  and  risky  projects.  The project(s)  would  rely  on  a  number  of  external  suppliers  for  its  successful  delivery  and  would  be working  with  firm  deadlines.  The  project  manager  is  responsible  for  all  aspects  of  the  project life cycle. S/he must be able to apply, independently the below dues and responsibilities of the project success criteria:


Stakeholder Management:

●    Establish solid working relationship with the Project Governance structures, clients and key stakeholders

●    Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

●    Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

●   Manage the information flows between the Project Board/OC Director and the project(s)


Delivery and Performance:

●   Develop and maintain project plans

●    Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

●    Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

●    Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective ac  on where necessary

●   Liaise with any external suppliers or account managers

●   Authorize Work Packages

●   Advise the Project Board of any deviations from the plan

●   Identify and manage risks so that maximum benefit to client and stakeholders is achieved

●   Manage and review product quality and ensure products are accepted

●   Monitor and evaluate performance of service providers

●   Identify and report potential business opportunities for UNOPS to supervisor

●   Identify and report threats to UNOPS internal business case to supervisor

Procedures:

●    Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

●   Prepare/adapt the following plans for approval by the Project Board:   I. Project Initiation

Documentation; II. Stage/Exception Plans and relevant Product Descriptions

●   Prepare the following reports:
i.       Highlight Reports

ii.       End Stage Reports

iii.       Operational Closure Checklist

iv.       End Project Report

v.       Handover Report

●    Maintain the following: i. Project Document Archive; ii. Procurement, HR and Finance files as required by those practices as per OD12.

●   Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

●    Manage  budgets,  cash  flow  and  obligations  to  ensure  that  deliverables  are  met  and payments to contractors and personnel are received on   me.

●    Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

●   Understand the unique structures of the UN and budget appropriately for personnel

●    Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

●    Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

●   Participate in the relevant Communities of Practice

●    Actively  interact  with  other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

●    Provide  feedback  to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

●   Complete lessons learned as per reporting format

●   Incorporate lessons learned from others as per planning format

Personnel Management: 

●   Lead and motivate the project management team

●   Ensure that behavioural expectations of team members are established

●   Ensure that performance reviews are conducted

●   Identify outstanding staff and bring them to the attention of the OC Director

●   Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

●   Select, recruit and train team as required by project plans

●   Perform the Technical Team Leader role, unless appointed to another person(s)

●    Perform Project Support role, unless appointed to another person or corporate/programme function

●   Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

●   Understand and respect UNOPS sustainability principles

I.       Look for ways to embed UNOPS sustainability principles in day to day project management

II.       Seek opportunities to champion gender equality at work place

III.       Champion and communicate project’s sustainability aspects with key stakeholders

●   Understand and Respect National ownership and capacity

i.       Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

ii.       Seek opportunities to recruit qualified local staff

iii.       Look for ways to build capacity of local counterparts

●   Partnerships and Coordination

i.       Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

ii.       Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners

●   Accountability for results and the use of resources

i.       The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor

●   Excellence

i. Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Additional Requirements: 

The Project Manager will be responsible for the following activities:

✔  Provide technical expertise on strategic urban planning for sustainable and inclusive development working closely with the project team

Urban Planning

✔   Lead and coordinate the development of an Urban Master Plan for the Greater Banjul Area

✔   Lead and coordinate the development a corresponding 5 year investment plan

✔   Responsible for the performance management of the master plan consulting firm including effective contract management and administration

Institutional Capacity Building

✔   Development and implementation of a technical assistance needs assessment and action plan

✔   Coordinate the implementation and the performance management of the Technical Assistance Action Plan

✔   ICT and Office equipment requirements assessed, procured and handed over to partners

✔   Successful organization of a study tour to Senegal for bench marking

✔   Successful organization of Prince 2© training certification of project partners

3. Monitoring and Progress Controls

✔   Efficient and effective performance management of the master plan consulting firm

✔  Effective, timely and comprehensive project implementation plans

✔  Project Board acceptance and Stakeholder adoption of the master plan

✔  5 year investment plan developed and accepted by the Project Board

✔   Development and implementation of a technical assistance needs assessment and implementation plan

✔   Successful organization of a study tour to Senegal for bench-marking

✔   Activation and implementation of the project governance structure

✔   Successful organization of Prince 2© training certification of project partners

✔   ICT and Office equipment requirements assessed, procured and handed over to partners

General:
Ensure that the project(s) produces the required products within the specified tolerance of me, cost, quality,  scope,  risk  and  benefits.  The  Project  Manager  is  also responsible for the project producing a result capable of achieving the benefits defined in the Business Case as well as contribute to the overall business targets and needs.




Education/Experience/Language requirements

Education:

●    Master's Degree in Urban Planning, Urban Geography, Civil Engineering, Architecture, International Relations, Public Financial Management/Investments, Political/Security/Development Studies, or other relevant discipline is required.

●    Bachelor’s Degree in Urban Planning, Urban Geography, Civil Engineering, Architecture, International Relations, Public Financial Management/Investments, Political/Security/Development Studies, or other relevant discipline with a combination of  two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree.

Certification:

• PRINCE2® Foundation is highly distinct. • PRINCE2® Practitioner an asset, but required completion within first 6 months of on-boarding.

Work Experience

•     A minimum of seven (7) years progressively responsible experience in project management or project development with at least two (2) years demonstrated experience in urban development, master planning or spatial planning in a development context is required.

•     Demonstrated experience in management and administration of contracts is an asset.

•     Experience leading a team of multi-disciplinary experts is desirable;

•     Experience in institutional capacity building and/or technical assistance to governments is an asset;

•     Previous experience working with UN Agencies is an asset;

•     Previous experience working in Africa is desirable;

•     Knowledge of Sustainable Development and SDGs an asset;

•     Knowledge of Urban Infrastructure an asset;

•     Knowledge of municipal finance management an asset;

•     Experience in managing digital mapping of geographic data and other data sources is an asset.


Language
Fluency in written and oral English is required.

Knowledge of another official UN language is an asset





Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

[Instructions: Please delete this paragraph and insert relevant information below:

  1. Contract type: International Individual Contract Agreement 
  2. Contract level: I-ICA 3/ ICS 11
  3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • Banjul is a Family Duty Station
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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