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Programme Budget Specialist

Mogadishu (Somalia)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Mogadishu (Somalia)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Banking and Finance
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2019-08-26

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Background Information - Job-specific

Somalia Office:

Located in Aden Abdulle International Airport (AAIA) UNOPS Somalia manages a growing portfolio of engagements, including associated strategic and operational risks.  The office works in conjunction with and in support of the United Nations Mission in Somalia (UNSOM) as well as the Federal Government of Somalia, International Donors and Partners.

The UNOPS Somalia Country Office (SOCO) was established in January 2019 Mogadishu and at present UNOPS manages a significant portfolio of projects in Somalia through a hybrid system that combines a light country footprint and resources provided by the SOCO. UNOPS works with multiple partners including the Governments of Somalia, bilateral and multilateral donors, and United Nations Agencies, Funds and Programmes. In keeping with the New Deal architecture, UNOPS is particularly interested in strengthening its coordination and liaison capacity with relevant Government institutions, Government led mechanisms and emerging trust fund instruments.


Job Specific:

Current Somalia operations are largely focused on assisting partners with the implementation of physical infrastructure projects including construction and rehabilitation of rule of law infrastructure, transport infrastructure (roads,airports) and public administration infrastructure. UNOPS also plays a leading role in supporting the Somali Government and the UN Assistance Mission in Somalia in Rule of Law Programming, including through the delivery of police stipends, infra structure and non-lethal support under the Joint Policing Programme (JPP).

Functional Responsibilities

Purpose and Scope of Assignment:
The Programme Budget Specialist is an expert with thorough knowledge and understanding of budget management. He/she will work closely with the UNOPS Somali Head of Programme and will be responsible for providing expert advice and support on the JPP Programme in budget planning, preparation, allocation, management and monitoring to ensure the availability and effective/optimum utilization of project and programme finances. Work will be in accordance to UNOPS Somalia financial resources and to the JPP Stipends, Infra Structure and NLS project plans and approved allocations, and in compliance with UNOPS Financial Rules and Regulations.

The Programme Budget Specialist will be working on multiple projects and with multiple donors. He/she will be responsible for implementation of the scope of services indicated below.  The Programme Budget Specialist will work closely with the JPP Project Managers and it is anticipated the Programme Budget Specialist will from time to time support the Country Director UNOPS Somalia as and when required. He/she also has a professional budgetary supervisory role over the Project Support Officers (PSOs) and Project Support Assistants (PSAs) working within the UNOPS Somali JPP ensuring that they also carry out their duties diligently and within UNOPS Financial Rules and Regulations.

Summary of Key Functions:

  • Expert support and control for budget planning and analysis;
  • Budget monitoring and control.
  • Management of specific financial and budget related matters within the JPP Projects;
  • Budget advisory support and technical guidance;
  • Knowledge management and capacity building for senior management;
  • Management and driving change management processes;
  • Budget management training and development for all staff in UNOPS Somalia;
  • Oversee and supervise Project Support Officers (PSO) and Project Support Assistants in the UNOPS Somali JPP Projects to ensure compliance and the effective and efficient administration of budget management for projects while liaising with the Support Services Finance Officer for any Financial Management related matter/s to ensure proper application of UNOPS Financial Rules and Regulations.

a)      Support to Budget Planning, Analysis and Management:

  • Provide specialist budgetary insight and opinion  in the budget planning process by analyzing past/current financial operations, estimating revenues and expenditures, evaluating trends in patterns of resource allocations, analyzing records of present/past operations, analyzing budget proposals for budgetary objectives and presenting thoroughly researched information/conclusions/recommendations, including project reports for use by the UNOPS Somalia Senior Management and JPP Project Managers containing an analysis of the JPP Projects’ budget situation (expenditures versus budget allocations) to facilitate budget preparation, planning reporting and approval processes;
  • Prepare forecast of core and non-core resources contributions for planning purposes;
  • Review and support proposals to ensure UNOPS Financial Rules and Regulations are complied with, that budgets for UNOPS Somalia support costs are correctly reflected in project budgets and that correct chart fields are used. Approve budgets in oneUNOPS (oU) based on approved (and signed) project documents, budgets and expenditures.

b) Budget Monitoring, Oversight and Control:

  • Identify potential problems in budget management and approval and resolve problems and/or recommend solutions to the PMs;
  • Establish and implement control mechanisms for UNOPS Somali JPP Projects and monitor budgetary status versus authorized spending limits and budget delivery results. Take appropriate and timely action to ensure compliance, at all times keeping the PMs updated;
  • Prepare and modify budgets for UNOPS Somalia management projects to ensure expenditures within authorized spending limits. Take action in cases of variances, at all times keeping the PMs updated;
  • Take action on Mandatory Budget Revisions to ensure unspent budget balance is “re-phased” into future year. Keep oU current on changes to budget information and keep stakeholders informed;
  • Monitoring PSOs and PSAs as they process year-end payments ensuring they are reflected under the correct budget year.

c ) Projects:

  • Provide specialist budget insight and opinion to specific budget related to current JPP projects being implemented and projects under business development prior to being implemented in support of UNOPS Somalia management requests;
  • Identify areas for development and drive improvement on behalf of the PMs;
  • Support operational and Programme initiatives as required by PMs;
  • Follow up and ensuring PSOs and PSAs  are maintaining  and cleaning up Purchase Orders and Receipt Accruals;
  • In conjunction with the PMs, provide General Ledger Accounts (GLAs) to the PSOs for raising of expenditures;
  • Provide the PMs with accurate monthly and quarterly Budget vs Expenditure reports for internal and external use;
  • Ensures Project Closure is completed in a timely and accurate manner, utilizing PSOs and PSAs as appropriate.
  • Submission of LMDC costs and ensuring they are raised in a timely manner.
  • Ensuring tranche requests and payments from donors are raised and accurately recorded in the system.
  • Takes the lead on project audits on behalf of, and in conjunction, with the PMs    

d) Advisory Support and Technical Guidance:

  • Serve as a key technical resource person for oU on behalf of the PMs
  • Provide advice to UNOPS Somalia staff on budget issues, processes and procedures;
  • Collaborate with UNOPS oU helpdesk and departments on corporate issues related to project/budget modules to ensure needs and interests are taken into account in systems development and updates.

e) Knowledge Management and Capacity Building:

  • Design, introduce and/or implement, learning tools, best practices and innovations in budget business operational practices and management including drafting guidelines and policies;
  • Establish and implement introduction and ongoing development of Results Based Budgeting framework;
  • Contribute and take the lead in the development of the knowledge base in budget planning, preparation and management through capacity building and conducting and/or organizing training events and activities on budget panning principles, processes, policies, rules and procedures;
  • Identify, participate in the development and/or recommend enhancement/updates/improvement in oU budget modules;
  • Capture, synthesize and/or codify lessons learned and best practices in financial management and services; Disseminate to clients and stakeholders as appropriate to build capacity and knowledge within UNOPS Somalia.
  • Work closely with the Stipend teams to actively promote and implement Project Maturity on behalf of PMs.

Monitoring and Progress Controls

The key results are to have an impact on effective and efficient budget planning, preparation and management in UNOPS Somalia.  Give sound advice and assist in the development and implementation of policies, oversight, control and monitoring of programme and project resources, working in direct support of the PMs. Advise Senior Management of UNOPS Somalia on project budget status, correct any deficiencies and make recommendation for improvement and develop policy and strategies utilizing PSOs and PSAs as appropriate.


Impact of Results

The effective and successful achievement of results by the Programme Budget Specialist directly influences the efficient and effective management of financial resources in programme and operations, demonstrating UNOPS’ effective stewardship of donor and partner funds. He/she is also responsible for the programme producing a result within the specified tolerance of time, cost, quality, scope and risk capable of achieving the benefits defined in the Business case/s contributing to the overall business targets and needs. These promote the credibility of the organization as an effective service provider in programme services and management.




Education/Experience/Language requirements

Education:
  • Master's Degree in Finance/Accounting, Business Administration, or Public Administration or related fields is required.
  • Bachelor’s Degree in Finance/Accounting, Business Administration, or Public Administration or related fields with two (2) additional years will be considered.
  • Technical/Professional License with one (1) additional year of relevant experience in budgeting or similar functions may be accepted in lieu of the Master’s Degree.

Experience:
  • A minimum of five (5) years of relevant progressive experience in budget management preferably in a large international and/or corporate organization such as the UN system and its organizations is required.
  • Experience in the UN system is highly distinct.
  • At least two (2) years of experience of working in a senior management role handling a similar role in either the international humanitarian assistance and/or development organization sector will be an asset.
  • Working knowledge of IPSAS or IFRS is desirable. .
  • At least two (2) years working knowledge of ERP in a similar role in either the international and/or development organization sector will be highly distinct.
  • At least two (2) years of experience in the usage of computers and office software packages (MS Office) as well as web-based management systems is required.

Language Experience:
  • Fluency in written and spoken English is required.

  • Working knowledge of additional UN or regional languages is considered an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contract Agreement (IICA)
Contract level: IICA 2 / ICS 10
Contract durationOngoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Functional competencies

  • Have good interpersonal and collaborative skills;
  • Proven advisory ability and leadership;
  • Have the necessary budgetary experience  to facilitate the work of UNOPS Somalia;
  • Fully conversant with use of a computer and programs such as MS Office, MS Word, MS Excel, the internet and email, and in particular to computer based management systems (such as oU)

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work Life Harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
  • Mogadishu is a NonFamily Duty Station
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.  Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information - AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.


Somalia:

UNOPS Somalia Country Office (SOCO) has had a solid and continuous in-country expert presence successfully implementing programs since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia (FGS), Federal Member States (FMS) and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services. These projects cut across multiple sectors, including education, healthcare, national security, law enforcement, immigration services, justice, transport, and public works among others. UNOPS work in Somalia is geared towards driving growth and development in the country, a process that requires developing a close relationship with the FGS and the other development partners.   
Through its involvement in Somalia’s development process, UNOPS is providing transparent and accountable solutions in the country’s state and nation-building process. In addition, UNOPS is also committed to implementing the United Nations Strategic Framework Somalia 2017 – 2020, with the aim of helping Somalia achieve the Sustainable Development Goals. UNOPS work within the context of these commitments means that the projects it implements in Somalia are specifically designed to provide long-term solutions in the country, leading to sustainable and inclusive growth.

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect.

To succeed here, he/she need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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