Deputy Director, Programs

ORGANIZATIONAL CONTEXT

The Department of Programs is the central management and coordinating function for program delivery and capacity development.  It is responsible for the implementation of IDLO’s global program portfolio for field and non-field locations in line with organizational strategy.

Reporting to the Director of Programs, the Deputy Director Programs is responsible for leading the development and implementation of innovative and complex programs. The Deputy Director leads and supervises Program teams in Headquarters and Managers in IDLO Field Offices. The Deputy Director oversees and/or supports the development of Regional and/or Thematic Strategies in alignment with Organizational Strategies and oversees a portfolio of programmatic work.

Primary Functions:

• Ensure Program Strategies are aligned with IDLO’s global programmatic priorities;
• Responsible for Program Management Oversight;
• Oversee Program Development and Design (incl resource mobilization);
• Representation of IDLO;
• Lead the program team, ensuring effective, efficient, results-based and timely delivery of activities and results;
• Contribute to institutional reforms to strengthen the field orientation of the organization.
• Deputize for the Director of Programs.

Key results expected results:

Ensure program strategies are aligned with IDLO’s global programmatic priorities

• Oversee and/or support the development of regional, country and thematic strategies, ensuring that these are aligned to the strategic priorities of the organization;

Responsible for program management oversight;

• Expedite program implementation through discussions and correspondence with technical, substantive, and project personnel, ensuring HQ support, including undertaking field visits and analysis of periodic program progress reports;
• Exercise finance and budget responsibility;
• Oversee the research, design, and drafting of program strategies, proposals, working papers, MOUs, briefs, and other original materials for IDLO programs in the assigned region and/or thematic area;
• Maintain an overview of the program status, including progress and problems, to brief management or donors, both orally and through regularly updated summary status reports;
• Ensuring compliance with IDLO’s policies, business processes, procedures and contractual obligations in relation to program management and implementation;
• Ensure that key achievements and results within the respective program portfolio are promptly brought to the attention of IDLO stakeholders, including External Relations, Resource Mobilization, and Research & Learning.

Oversee Program Development and Design

• Oversee the design of projects and programs of work, define approaches to IDLO programming and ensure availability of funds including by leading scoping missions;
• Oversee the design of implementation plans by means of standardized program cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.
• Actively participate in advancing new donor and stakeholder partnerships; provide input to relevant institutional and project websites; provide active support in working with external stakeholders and donors to maintain or enhance existing relationships to the benefit of the Organization.

IDLO Representation

• Represent IDLO with Partners, IDLO employees, Government officials, technical advisors and experts, donors and civil society ensuring that project achievements are shared to position IDLO as a partner in the work of development in the area of rule of law.

Lead the program team, ensuring effective, efficient, results-based and timely delivery of activities and results

• Effectively lead the team(s) by providing clear direction, addressing development, and performance management through ongoing dialogue, and mentoring; fostering a teamwork approach in meeting objectives and goals; address possible conflicts in a positive and constructive manner; encourage initiative and maintain effective working relationships within a multi-cultural setting;
• Responsible for developing staffing plans, coordinating with Human Resources in the recruitment and selection of employees;
• Oversee the monitoring of contracts, responsible for providing recommendations on contracts, amendments and changes to staffing plans.

Contribute to institutional reforms to strengthen the field orientation of the organization

• Represent the Programs Department in various reform initiatives to improve and update IDLO’s business processes, policies and systems.

Deputize for the supervisor, Director of Programs, internally and externally to IDLO.

Ideal Candidate Profile

Education and Professional Experience

• An advanced university degree in International Relations, International Law, Political Science or related field is required.
• Minimum 12 years of experience in progressively responsible leadership roles in Program Development, Program Implementation and/or Capacity Building in the Rule of Law sector, along with proven Project Lead experience at field level.
• Successful experience within the context of an international or non-governmental organization is an advantage.

Languages

• Outstanding written and verbal skills in English. Fluency in French and/or Arabic would be highly desirable.

Skills, Knowledge and Technical Competencies

• Familiarity with standard program and data management tools, as well as results-based management and monitoring and evaluation principles;
• Excellent written and verbal communication skills.
• Is accessible, acts as a role model and offers guidance to colleagues. Takes initiative to share knowledge, experiences and information with others. Accepts and gives constructive feedback (up, down and across) to develop and motivate others.
• Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT and internet software.
• Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation.  Works effectively across and within IDLO organizational boundaries.
• Proven ability to see through tasks set and deliver results.
• The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
• Ability and willingness to travel including to hostile environments, if necessary.
• Keen sense of ethics, integrity, and commitment to IDLO’s mandate.

COMPENSATION AND BENEFITS

For this internationally recruited position, IDLO shall offer the selected candidate a Professional Fixed-Term Contract of 24 months, with possibility of extension subject to performance and availability of funding.

In addition, IDLO shall offer the candidate an annual basic salary in the range of EUR €88,000, a comprehensive leave and benefit package, including provident fund, medical, and mission insurance in accordance with IDLO Employee Regulations and Rules. The remuneration is net of income tax.

Relocation, installation, expatriate and educational allowance support are also available for internationally recruited employees.

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by the staff member assigned to this work. This is not an exhaustive list of all duties and responsibilities.

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary