Certifying Officer

Vacancy Announcement VA19P108V01 Certifying Officer

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Posting Date: 13 September 2019

Deadline for Applications: 6 October 2019

Duty Station: Vienna, Austria

Start Date: 1 December 2019

Contract Duration: 24 months (with possibility of extension)

Type of Post: International Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Job Description:

TheCertifyingOfficerisresponsibleforthecertificationandfinancialcontrolsforanumberofprojects. S/hemonitorsallotments,controlsfinancialexpenditures, project budgetsandtheaccurateutilisation of financial resources in line with established rules and donor contracts. S/he verifies and certifies payments under the Financial Regulations of ICMPD.

The Certifying Officer provides inputs to formulation of project budgets and budget revisions. S/he validates and verifies correctness of recording of project expenditures and checks and validates financial reports from project partners. The Certifying Officer compiles and verifies financial data for reporting and prepares reports to donors according to the reporting schedules and established formats.

The Certifying Officer trains ICMPD staff across various locations and staff of partner institutions, on ICMPD financial rules and procedures and provides inputs to development of financial management processes, procedures and systems. S/he advices staff on various aspects of budget implementation. The Certifying Officer works in close co-operation with members of the CRM Team, with the Project Teams as well as the Finance Officers. S/he works under the managerial supervision of the Senior Resources Management Officer and the project-based collaborative day-to-day supervision of the (Regional) Resource Management Officers.

Tasks and Responsibilities:

1. Budget Implementation, Monitoring and Expenditure Control:

Act as Certifying Officer for projects ensuring that financial obligations and expenditures are in accordance with approved budgets and ICMPD´s financial rules and donor contracts; Review requisitions for all categories of project expenditures. Verify eligibility and availability of funds. Verify correctness of budget codes. Certify/approve requisitions; 1 Certify project expenditures for a number of projects. Review correctness of project expenditures, identify mistakes and discrepancies, seek and request clarifications to expenditures internally or externally (from partners, donors), as required; Check and verify financial reports from partners and validate supporting documents for correctness and completeness. Seek clarifications and request further information as require; Monitor and control submission of timesheets by ICMPD staff and experts and update staff allocation data in SAP;

Monitor and control bookings ensuring accurate financial recording, identifies incorrect bookings. Initiate corrective actions by requesting re-bookings from the Finance Unit and follows up on re-bookings;

Train ICMPD staff on financial rules, procedures and requirements;

Provide advice and support on various aspects of budget implementation; Provide inputs to development of processes and procedures, identifies inconsistencies and weaknesses;

Find solutions and take corrective action.

2. Financial Reporting and Support to Audit:

Maintain overview of donor financial reporting schedules for the assigned projects; Compile and prepare periodic/final financial reports to donors as per donor formats and agreements ensuring correctness of financial information and format. Collect and verify financial data and information for reports in consultation with project teams; Compile supporting documents for financial reports as per donor requirements; Monitor reporting schedules for the assigned projects, follows up with field office staff and project partners for timely submission of their periodic/final financial reports for final check and validation. Compile/ input financial data from partner’s report to the overall cumulative report for submission to donor;

Clarify, and respond to questions relating to financial reports;

Maintains projects files and uploads documents in SAP.

3. Support to Budget Formulation:

Draft budget templates and forms;

Checkdraftbudgetsforcorrectnessofformulaandadherencetotheprovidedpro-formarates and budgetary instructions. Upload approved budgets and budget revisions into SAP. Key Results:

Draft budgets controlled for adherence to budgeting rates and rules;

Financial resources in all budget categories utilised in accordance with the approved budgets and ICMPD´s financial rules;

All project expenditures controlled and verified as well as accurately recorded in line with ICMPD´s Financial Rules and business processes;

Accurate financial information maintained in SAP;

Financial data for reportingcontrolled and financial reports prepared according to established schedule and format;

Financial audits supported by accurate and timely data and documents.

Incumbent Profile:

Aminimumof3yearsofposition-relevantexperienceinfinancialmanagementofprojectsand programmes and/or audit;

2 Knowledge of programme management procedures and rules of EC/ national administrations and/ or international organisations including procurement, budgeting and financial management;

Professional training in project cycle management, public procurement, contracting; knowledge of EC procedures;

Proficiency in MS Office (Word, Excel, Outlook);

Knowledge of SAP or other resource management programmes would be an asset; Solid analytical, drafting and organisational skills. Good communications skills; Attention to detail and eagerness to work with data and statistics.

Corporate Qualifications:

Work experience in and international context

Master´s degree in in relevant field of studies (business administration, finance, accounting or related field);

Excellent spoken and written English and French.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP2 Grade, with an annual net-base salary starting at EUR 43,512. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for the execution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. 3