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Senior Operation Officer

Cairo

  • Organization: CRS - Catholic Relief Services
  • Location: Cairo
  • Grade: Senior level - Senior
  • Occupational Groups:
    • Administrative support
  • Closing Date: Closed

Coordinate and report on activities and required resources to ensure cost-efficient and quality service delivery from administrative support functions.

• Collaborate with programming leads to ensure appropriate project expenditures in line with financial plans and proper stewardship of material sources. CRS/Egypt Senior Operation Officer Page 2 of 3 Dec 2017

• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.

• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.

• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.

• Help identify safety issues and ensuring a safe and sound work environment

• Manage filing and distributing all incoming and outgoing mail/faxes/letters/documents.

• Ensure Overtime for Janitors is properly registered, prepared, calculated and submitted to the finance.

• With Garden City office, coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, training and workshops.

• With the coordination with HR department in Garden City:

• Briefs new staff members on Administrative matters.

• Manage staff attendance, timesheet completion and approval process, and timely preparation of personnel reports to Garden City Office.

• Manage Ma’adi office records and reports concerning leave balances.

• Effectively manage talent and supervise. Manage team dynamics and staff wellbeing. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming. 

This vacancy is now closed.
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