Business Support Assistant (Logistics) SC4

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Education: 

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:

Minimum of three years of core extensive logistics operations, responsible support experience including at least one year in the field of, transport, insurance, statistics, operations or another related field.

Language:  

Fluency in both oral and written communication in English. Knowledge of Arabic language is an advantage.

Under the overall guidance of UNHRD hub manager and direct supervision of the Pharmacist on pharmaceutical good storage and distribution practices/ Senior Warehouse Management Associate on warehouse operations, the incumbent, based in Dubai-UAE, will be responsible for all warehouse and inventory management aspects of products stored on behalf of UNHRD partners in line with the following duties:

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.  

Job Title: Business Support Assistant (Logistics)

Level: SC 4

Salary: Starting from AED 12,999.60 per month (inclusive of pension), plus medical insurance and other entitlements.  

Duration of Employment: 12 months with possibility of extension

• Complies with good storage and distribution practices guidelines, according to WFP/WHO rules and regulations, in all warehouse aspects and processes.
• Performs inventory management tasks with accuracy and integrity during all receipt and shipping procedures, based on ‘First In First Out’ as defined in WFP/UNHRD Standard Operating Procedures (SOP).
• Adheres to accurate and complete accounting and reporting of internal control systems and ensures that all relevant records are properly maintained.
• Performs all warehouse related transactions from goods receipt, storage to dispatch in the warehouse management system on a timely manner.
• Provides support to logistics operations.
• Prepares the stock for year end physical inventory count and assist the counting team to complete the exercise.
• Guides and train the daily helpers and cleaners on good storage practices.
• Carries out all shipment’s preparation in a timely manner to achieve quick dispatch of relief aid in the event of emergency.

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

This section is optional to describe additional responsibilities & knowledge required for the specific job

• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with food and NFIs.
• Experience in managing inventories.
• Experience in processing invoices.

• The United Nations World Food Programme is an equal opportunity employer. Qualified female candidates and UAE Nationals are strongly encouraged to apply.
• Applications received after the closing date will not be considered.
• Only those candidates shortlisted will be notified.

2nd of October 2019.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.