Partnership Finance Assistant

Job Overview/Summary:

The Partnership Finance Assistant is a position supporting theJordan Country Program partnerships finance team. With the overall objective of achieving high quality programming, the main goal of this position is to ensure effective review of partners finance reports and documentation as well as provide support to partners and partnership finance staff and management. The Partnership Finance Assistant will support in the review of partners financial reports, also willprovide general administration support to the partnership finance team with general duties such as filing, photocopying, scanning and control of all documentation relating to partner remuneration.

Major Responsibilities:

Financial Management

• Support on the review of partner’s financial reports and supporting documentation, providing feedback to partners as necessary to ensure completeness, correctness and accuracy of financial reports.
• Flagging any compliance and financial management issues with partner’s report to IRC management.
• Maintain the bookkeeping and files related to all the sub-award hardcopies and softcopies. Filing all sub award financial records and makes it available for management, internal /external audit and review.
• Assist in preparing any necessary financial report for program and finance review and sign off.
• Update the partnership department tracker on a regular basis.
• Assist in review and prepare partner cash requests, ensure intacttracking system and matching of advance payments and expenses reported. (cash in transit)
• Ensure compliance with IRC procedures and guidelines.
• Together with other partnerships and program staff, provide backstopping and problem solving for partners to reach the specific reporting requirements.
• Support the Partnerships Finance Manager – Jordan in the budgeting, realignment and modification of existing sub-awards, as needed, by providing historical financial data.
• Assist in the implementation of Finance policies, procedures and systems.
• Provide assistance to Partnership Finance Manager with Pre Award Assessment (PAA) & partnership finance monitoring visits.
• Follow up & remind partners of financial report submission due date.

Program Support & Capacity Strengthening

• Provide support in preparation and conduct of financial trainings for partner organizations.
• Liaise with partner organizations on regular basis to provide financial and program support in areas of finance.

Other

Any other duties as assigned by the Partnership Finance Manager or the Partnership Coordinator.

Key Working Relationships:

Position Reports to:Partnership Finance Manager

Position directly Supervises: None

Indirect Reporting: None

Key Internal Contacts: Partnerships, Health Program,Protection Program, Women Protection and Empowerment Program (WPE), Early Childhood Development program (ECD), , MEAL Program, Finance and Grant teams of theJordan country program

Key External Contacts: Partner’s finance focal points

• BA degree or equivalent in Accounting, Finance or related field.
• Approximately 2 years of relevant experience of finance or accounting experience is desirable.
• Work experience in Partnership, Audit, Sub Award monitoring, financial management is desirable.
• Effective communication skills, both written and verbal.
• Ability to prioritize among multiple tasks.
• Effective communication skills, both written and verbal.
• Fluency in English & Arabic.
• Excellent skill with MS. Excel is a must.
• Ability to prioritize among multiple tasks and make decisions.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.These are Integrity, Service, and Accountability.In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Working Environment:

The position is based in Amman with standard office work environment.