By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Records Management Assistant

Riyadh

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Riyadh
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • RNE
  • Closing Date: Closed

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

_______________________________________________________________________________________

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

_______________________________________________________________________________________

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

This position is located in the Programme Management Unit (PMU) of the FAO UTF Technical Cooperation Programme in Riyadh, Kingdom of Saudi Arabia.

Main Purpose

The Records Management Assistant performs a large variety of routine functions to support the operational and administrative activities of the knowledge management system. He/ she contributes the knowledge-capturing and -sharing needs of the Organization and to the smooth running of the work unit.

Supervision Received/Exercised

The Records Management Assistant reports to the Knowledge Management Officer under the general supervision of the FAO Programme Director. The incumbent operates independently and takes decisions on work priorities. Supervision received is focused on the quality of work outputs, in particular the meeting of timelines and quality of advice and support given to clients. He/She provides guidance and advice to other office support staff.

Working Relationships

The Records Management Assistant interacts with staff at all levels within the Organization to exchange routine information concerning the entire scope of records management center support. He/ she consults the Records and Archives Unit on structural and procedural issues.

Key Functions/Results

• Coordinate the divisional records management center work to meet the operational and administrative activities of records management needs of the Division.

• Process incoming and outgoing correspondence and documentation both electronic and paper based\: send, receive, analyze, classify, route, distribute and file correspondence; check the quality of the processes and ensure that all formal requirements are met in compliance with standard procedures.

• Retrieve records; respond to special requests by undertaking in-depth research of records;

• Guide and support divisional staff at all levels in the use of the records management system;

• Assist the KMO Coordinator in monitoring records management and in providing capacity development;

• Assess and execute the transfer of semi-active records to central archives according to agreed retention schedules and procedures;

• Administer the operation and maintenance of systems and equipment relevant to the work of the KMO, including facsimile services, scanning service, and others;

• Ensure the timely dispatch of correspondence, pouch services, parcels, express mail, etc. and monitor its status and disposition.

• Perform other related functions as required to support the work of the office.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of records management support services. Actions reflect on the transparency and accountability of the work unit and on the effectiveness and efficiency of programme delivery.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education\: Secondary School Education

Experience\: Three years of relevant experience in Records Management support work

Languages\: Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish)

IT Skills\: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies

• Results Focus
• Team Work
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of classification and records management system

• Good knowledge and understanding of the guidelines and policies related to records and archives

• Good knowledge of communication and documentation standards

Desirable Qualifications And Skills

  • Working knowledge of Arabic is considered a strong asset
______________________________________________________________________________________________________

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

______________________________________________________________________________________________________
ADDITIONAL INFORMATION
  • All candidates should possess computer/word processing skills.
  • Your application will be screened based on the information provided in your employment online profile (see “How to Apply”). We strongly recommend that you ensure that the information is accurate and complete including employment record, academic qualifications and language skills.
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
  • Other similar positions at the same level may be filled from this vacancy notice and the endorsed candidates will be considered for the Employment Roster for a period of 2 years
  • Candidates may be requested to provide performance assessments
______________________________________________________________________________________________________
REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link\: http\://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

______________________________________________________________________________________________________

HOW TO APPLY

To apply, visit the employment website at http\://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through the employment website will be considered.

Candidates are requested to attach a letter of motivation to the online profile.

Vacancies will be removed from the employment page at 23\:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact\: careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT

_______________________________________________________________________________________

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

_______________________________________________________________________________________

This vacancy is now closed.
However, we have found similar vacancies for you: