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Project Manager (Infrastructure), Multiple positions

Mogadishu (Somalia)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Mogadishu (Somalia)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Project and Programme Management
    • Infrastructure and Urban-Rural development
    • Managerial positions
  • Closing Date: 2019-12-13

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Background Information - Job-specific

Somalia Country Office:

Somalia is amid major new political and security developments that will offer a greater possibility for peace and security than the country has seen in over 20 years. The Federal Government of Somalia (FGS), established in 2012, and international community have driven a process of rebuilding of functioning government institutions and processes through Somalia’s peacebuilding and state-building priorities under the Somali Compact (2013-2016), based on the Busan “New Deal for Engagement in Fragile States” agreement. The Somalia National Development Plan (2017-2019), builds on this foundation laid by the Compact and sets the priorities for national recovery and development in full collaboration with national and regional governments.  A landmark electoral process in late 2016 and early 2017 resulted in a peaceful transfer of power to a new President and government, in place since February and March 2017 respectively. The government has set out an ambitious agenda for its term (the period to 2021).  At the London Somalia Conference in May 2017, a Security Pact was agreed by Somalia and the international community, which will allow for sustainable, long-term security based on mutual accountability.

UNOPS has had a solid in country presence in Somalia since 1994 implementing a wide range of projects and has contributed to the above development priorities of the country.



Job Specific:

Support from the International Community in strengthening the Somali National Army (SNA) began over a decade ago. Since 2010, the EU contributes through a military Common Security and Defence Policy (CSDP) mission to the training of the SNA. It is part of the EU’s long-term strategy to enable Somali forces to assume gradually their security responsibilities and to facilitate AMISOM’s drawdown. The projects seek to address the installation of tented barracks as well as procurement of essential non-lethal military equipment. With the addition of tented barracks, the Somali military will be better equipped to maintain a stable force of soldiers on the ground in acceptable living conditions which decreases the time spent off base and as a result is conducive to creating a safer and more secure environment in the surrounding area. It is also indispensable for expanding the FGS’s control over the Somali territory. For the country as a whole, the transition of security responsibility from AMISOM to the Somali Security Forces (SSF) will be challenging. As AMISOM gradually withdraws its forces from the country, and SNA gains more ground, the establishment of a well-equipped and capacitated SNA will go a long way in meeting the objectives of the Transition Plan".


Functional Responsibilities

Purpose and Scope of Assignment

Under the direct supervision of the Programme Coordinator, the Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. S/he is expected to meet and exceed the organizations performance and delivery goals. The Project Manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. The Project Manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:


Stakeholder Management:

  • In consultation with the Programme Coordinator, establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
  • Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
  • Report and advise the Programme Coordinator and the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
  • Manage the information flows between the Programme Coordinator, Head of Programme, and the Project Board

Delivery and Performance:

  • Implement approved project plans (including the establishment of milestones) within the set tolerances
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
  • Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
  • Authorize Work Packages
  • Advise the Programme Coordinator and Head of Programme of any deviations from the plan
  • Identify and manage risks so that maximum benefit to client and stakeholders is achieved
  • Manage and review product quality and ensure products are accepted
  • Monitor and evaluate performance of service providers
  • Identify and report potential demand for UNOPS services to the Programme Coordinator
  • Identify and report threats to UNOPS internal business case to the Programme Coordinator

Procedures:


  • Follow the Project Management Cycle Instructions and ensure that all organizational policy is compiled with (Organizational Directives and Administrative Instructions)
  • Ensure preparation and maintenance of all project planning, monitoring and reporting requirements.
  • Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage construction budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
  • Understand the unique structures of the UN and budget appropriately for personnel
  • Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

  • Participate in the relevant Communities of Practice
  • Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
  • Complete lessons learned as per reporting format
  • Incorporate lessons learned from others as per planning format

Personnel Management:

  • Lead and motivate the project management team
  • Ensure that behavioural expectations of team members are established
  • Ensure that performance reviews are conducted
  • Identify relevant performance issues and bring to the attention of the Programme Coordinator
  • Have a thorough understanding of UNOPS personnel contract modalities (including IICA and LICA staff)
  • Select, recruit and train team as required by project plans
  • Perform the Team Manager role, unless appointed to another person(s)
  • Perform Project Support role, unless appointed to another person or corporate/programme function
  • Ensure safety and security for all personnel and comply with UNDSS standards

Monitoring and Progress Controls

Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of UNOPS and the Client. Contribute to the overall business targets and needs.

Impact of Results

The effective and successful achievement of results by the Project Manager (Infrastructure) directly impacts the efficient and effective management of financial resources in projects and operations, demonstrating UNOPS’ effective stewardship of donor and partner funds. He/she is also responsible for the project producing a result within the specified tolerance of time, cost, quality, scope and risk capable of achieving the benefits defined in the Business case/s contributing to the overall business targets and needs. These promote the credibility of the organization as an effective service provider in project services and management.

Education/Experience/Language requirements

Education:
  • Master’s Degree in Architecture, Civil Engineering, Project Management, or other relevant discipline is required.
  • Bachelor’s Degree in Architecture, Civil Engineering, Project Management, or other relevant discipline with a combination of two (2)  additional years of relevant professional experience in may be accepted in lieu of the advanced university degree
  • Technical/professional diploma, in relevant discipline, in combination of four (4) additional years of experience maybe accepted in lieu of Advance University Degree.


Experience:
  • A minimum of five (5) years in Project Management (Infrastructure) experience, including major area(s) such as:

         - Budget Management,

         - Construction Management

         - Monitoring & Evaluation

         - International Organization experience in an international level is required.

  • Experience in stabilization, transition, post –conflict environments is an asset
  • Experience with management of operations in remote locations is an asset.
  • Experience with the UN and/or private sector infrastructure development is an asset.

Language

  • Fluency in written and spoken English is required.
  • Working knowledge of additional UN Official language/s is considered an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contract Agreement (IICA
Contract levelIICA 2 /ICS 10
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Functional competencies

  • Leadership – Ability to lead, build and sustain effective work relationship with subordinates and peers to achieve common goal.
  • Planning & Organizing – Ability to plan, organize, manage and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
  • Judgment – Demonstrated ability to apply good judgment and decision making skills.
  • Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
  • Commitment to Continuous Learning – Willingness to keep abreast of new developments in the organizational operations and project management field.
  • Capacity for persuasive communication, consensus building and obtaining commitments from clients/partners and UNOPS personnel.
  • Proficiency in the usage of computers and office software packages.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life Harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
  • Mogadishu is a Non- Family Duty Station
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.  Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information - AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Somalia Country Office:

UNOPS Somalia Country Office (SOCO) has had a solid and continuous in-country expert presence successfully implementing programs since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia (FGS), Federal Member States (FMS) and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services. These projects cut across multiple sectors, including education, healthcare, national security, law enforcement, immigration services, justice, transport, and public works among others. UNOPS work in Somalia is geared towards driving growth and development in the country, a process that requires developing a close relationship with the FGS and the other development partners.   
Through its involvement in Somalia’s development process, UNOPS is providing transparent and accountable solutions in the country’s state and nation-building process. In addition, UNOPS is also committed to implementing the United Nations Strategic Framework Somalia 2017 – 2020, with the aim of helping Somalia achieve the Sustainable Development Goals. UNOPS work within the context of these commitments means that the projects it implements in Somalia are specifically designed to provide long-term solutions in the country, leading to sustainable and inclusive growth.

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect.

To succeed here, he/she need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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