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Finance & Administration Assistant

kyegegwa, uganda

  • Organization: IRC - International Rescue Committee
  • Location: kyegegwa, uganda
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
    • Administrative/General Office
  • Closing Date: Closed

Requisition ID: req7400

Job Title: Finance & Administration Assistant

Sector: Administrative/General Office

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kyegegwa, Uganda

Job Description

Reporting to the HR Officer, and Finance Officer, the Finance and Admin Assistant is responsible for providing support for day-to-day administrative requirements, including warehouse and petty cash management in the IRC satellite office.

Administration

  • Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
  • Ensure proper office management through proactive engagement with office cleaner.
  • Ensures OADM forms/Templates are replenished and updated. 
  • Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs
  • Ensure proper inventory system is in place at the satellite office
  • Monitor the stock flow and distribution plans and provide periodic reports
  • Perform any other duties assigned

Finance

  • Ensure all finance documents/templates are replenished and accessible by staff in the satellite office
  • Follow up cash in transit and transfers at field level
  • Act as a cashier
  • Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit for satellite office
  • Submit weekly and monthly petty cash summaries to the Finance Officer.
  • Perform any other duties assigned

Qualifications

  • University studies/higher education in Business administration, Business Studies or any other related course
  • At least 2 years of experience in similar position
  • Proven skills in administration and finance
  • Strong organizational, interpersonal skills
  • Good administrative skills
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
  • Must be able to work independently while being a strong team player
  • Strong skills in collaboration with multi-cultural and diverse teams
  • A team builder with excellent people skills; must be culturally sensitive

Please note;

  • This position is open only to Ugandan nationals.
  • Deadline for receiving applications is 20th December 2019.
  • Applications will be reviewed on a rolling basis.

 

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.



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