Requisition ID: req7405

Job Title: Supply Chain Assistant-Procrument

Sector: Supply Chain

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Jinka, Ethiopia

Job Description

Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards’ supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.

Detailed Responsibilities:

Responsibility 1: Procurement processing

  • Processes all PRs directed within the lead time
  • Checks accuracy of all received quarterly PRs
  • Ensures accurate PRs on online BVA entry
  • Ensures Accurate preparation of RFQ and fair distribution of RFQ to suppliers
  • Ensures accurate preparation of Purchase orders
  • Ensures proper and accurate preparation of Payment requests
  • Ensures that suppliers are ATC cleared before payment is effected
  • Keeps record of ATC cleared suppliers accurately
  • Ensures that all suppliers working with the satellite office are ATC cleared on annual basis
  • Ensures that weekly procurement update is sent to all staff consistently

Responsibility 2: Record keeping

  • Ensures accurate documentation of all procurement documents
  • Maintains completed PRs’ files per grant
  • Ensures safety of Procurement files and contract documents

Responsibility 3: Reporting

  • Prepares PR-Audit log report and cash projection on monthly basis

Responsibility 4: Utility and Communication bill payments

  • Monitor, track and ensure bills are settled in accordance to set schedules in a timely manner.

Responsibility 5: Staff management

  • Preparation of guards’ objective setting for new and existing staff
  •  Preparation and submission of midterm and annual performance objective of guards.
  • Prepare guards’ time sheet and submit to HR on timely manner.
  • Arrange Guards shift schedule.
  • Closely follow the procurement guards uniform
  • Frequently check guards leave plan

Qualifications

  • Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college.
  • Minimum of three years significant experience for Diploma and one year relevant experience for First degree
  • Very good knowledge and experience in Microsoft Word and Excel software application.
  • Must have good command of both spoken and written English and Amharic.
  • Validated Ability to balance workloads
  • Give attention to details
  • NGO experience is plus
  • Flexibility: working in a multi-cultural environment.
  • Excellent representational skills



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