Oversight & Control Analyst

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible.

Description of task

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the Oversight Analyst is responsible for quality control, oversight and compliance of all activities in the Country Office. He/she is also responsible for effective coordination of the National Implementation (NIM), Direct Implementation (DIM) and NGO Implementation audits. The Oversight Analyst acts as the focal point for Country Office audits, for the coordination of NIM Spot check exercises and the Harmonized Approach to Cash Transfer (HACT). The Oversight Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations and works in close cooperation with Business Development staff, Programme, Operations and other Teams.

Summary of the Duties and Responsibilities

• Ensures transparency and accountability in project implementation and programme management
• Ensures effective coordination and management of NIM/NGO audits
• Implements Risk assessment and performance assessment plan
• Enhances quality control in all key activities of the Country Office
• Facilitation of knowledge building and sharing

1. Ensures transparency and accountability in project implementation and programme management, focusing on the achievement of the following results:

• Contribute to the achievement of project objectives and outcomes by carrying out regular oversight review of projects; assess reliability and integrity of information provided in project reports, and the completeness of supporting documents.
• Assess the effective and efficient use of project resources as per the agreed annual workplan.
• Ensure proper implementation of internal control systems and in the maintenance of compliance standards
• Review performance/progress of implementing UNDP supported projects (NIM/ DIM) by determining their conformity with UNDP Financial rules and regulations, and the requirement of the Programme and Operations Policies and Procedures (POPP).
• Support the clearance and suggests partnership modalities of all Programme and Projects related agreements.
• Strengthen transparency and accountability in project implementation, programme management and carry out performance reviews to ensure targets are met; and make appropriate recommendations for improvement.

1. Ensures effective coordination and management of DIM/NIM/NGO/audits, focusing on the achievement of the following results:

• Prepare annual audit calendar for project audits (DIM/NIM/NGO) including list of projects to be audited based on corporate criteria;
• Provide auditors, UNDP units and projects with checklists and audit scope and TOR;
• Facilitate interaction between auditors and projects and ensure timely submission of all audit requirements including reports;
• Provide quality assurance of the NIM/NGO audit reports and ensure audit follows UNDP corporate guidelines;
• Analyze audit findings across projects and prepare audit follow up plan;
• Facilitate regular monitoring of audit follow up and preparation of capacity development activities for all projects;
• Enter required data and regularly monitor UNDP audit database;
• Liaise with Regional Audit Centre on audit and oversight matters, seek guidance and technical inputs and support as necessary;
• Coordinate NIM Spot check exercises

1. Provides effective and reliable performance and risk assessment, focusing on the achievement of the following results:

• In consultation with the management team, provides assessment of opportunities and risks and works with project staff to maximize opportunities and minimize risk exposure levels.
• Support formulation of risk assessment and performance assessments plans and implement in timely manner.
• Review the Country Office risk logs and ensure that risks are adequately assessed and escalated if need be.
• Participate in indicator and target setting to establish reliable performance assessment criteria
• Consults with clients on a regular basis to improve performance
• Support the refinement and development of performance assessment tools to enhance the performance assessment process.

1. Ensures quality control in all key activities of the Country Office, focusing on achievement of the following results:

• Provides timely reports to the senior management on the Country Office performance (Atlas Data Quality Dashboards, Balance Score Cards, etc.) & make recommendations for improvement, including benchmarks
• Monitors accuracy and quality of narrative and financial reporting to donors in coordination with the RBM Analyst
• Ensures that the Internal Control Framework is correctly implemented in the CO and provides solutions on operational weaknesses and bottlenecks
• Supports the preparation and controls the quality of the Country Office results-oriented annual report (ROAR)
• Supports the preparation and controls the quality of the Country Office integrated workplans

5. Facilitation of knowledge building and sharing focusing on achievement of the following results:

• Provide guidance and training sessions to programme and project staff on NIM/NGO audit processes and common findings
• Synthesis of lessons learnt and best practices and sharing with programme and project staff; and
• Sound contributions to relevant knowledge networks and communities of practice.

Qualifications/Requirements Required degree level: Master degree or equivalent Required experience: 24 Months Experience remark:

2 years of relevant experience at the national or international level. Sound knowledge and experience in financial management; experience in the usage of computers and office software packages, experience in handling of web-based management systems and advanced programmes for statistical analysis of data.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Development programme management, Finance, accounting and audit, Monitoring and evaluation Driving license: No Competencies values:

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering Others, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 28 January 2020