Senior HR Assistant (Roster)
Kuala Lumpur
- Organization: WHO - World Health Organization
- Location: Kuala Lumpur
- Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
-
Occupational Groups:
- Human Resources
- Administrative support
- HQ/GSC Global Service Centre
- Closing Date: Closed
OBJECTIVES OF THE PROGRAMME
The WHO Global Service Centre (GSC), Malaysia provides specialized services to all staff and all WHO offices worldwide in respect of human resources, procurement, finance and support of corporate IT applications and infrastructure. The aim of the GSC is to provide the swift and reliable delivery of a comprehensive array of products and specialized services covering all these fields. The Global Human Resources (GHR) team within the GSC focuses on the execution of HR services on a global scale with the aim to provide reliable, efficient and consistent services as a one-stop-shop for all staff in WHO and partner agencies.DESCRIPTION OF DUTIES
Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be reassigned to perform other duties within GHR as determined by the Coordinator, GHR which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required.
Under the direct supervision of the Team Lead, the incumbent is responsible for the following duties.
1. Appointment of Professional Staff and appointments by Inter-Agency transfer, Secondment or Loan for all categories of staff.
2. Extension of temporary contracts for professional staff, taking into consideration the contract history and administer applicable entitlements accordingly.
3. Administer and prepare letters related to reassignments with change in duty stations including reassignment through arrangements of loans or secondments and reassignment to SOA duty stations.
4. Administration of appointment, reassignment and separation related entitlements and review periodical entitlements, when required.
5. Separation of staff members (in P and higher categories) and administering terminal entitlements.
6. Processing SLIC cases and GSM administration related to SLIC (contract extension, SLWFP, sick leave, SLIC dates and extension, annual leave adjustment, home leave adjustment, WIGI adjustment, changing SLIC or sick leave to service incurred).
7. Review and administer annual leave adjustment, when required.
8. Review and administer home leave due date adjustment, when required.
9. Review and administer Rental Subsidy and Rental Advances.
10. Prepare Salary Step Review forms.
11. Initiate related travel requests and RTCs for appointment, reassignment and separation.
12. Processing of education grant claims independently for full year including transmission of weekly payroll reports to Payroll/GSC and cases involving interagency transfers.
13. Uploading all GHR transaction related supporting documents in the L Drive for ECM upload.
14. Guide G4 and G5 in implementing complex GHR transactions in GSM.
15. Act as mentor for new staff members and provide appropriate on job training through buddy arrangements.
16. Support P staff in delivering classroom training when require.
17. Updating the status of implementation in both eSLA and HRAP.
REQUIRED QUALIFICATIONS
Education
Essential\:Desirable\:
Experience
Essential\:- 6 years with a relevant first level university degree or,
- 5 years with a relevant advanced university degree.
Desirable\:Skills
- Good technical expertise in human resources.
- Ability to multi-task while paying attention to detail.
- Good knowledge in the use of spreadsheet, word processing and Web-based software.
- Meticulous and detail-oriented.
- Good analytical and general organizational skills.
- Sound judgement, integrity and tact when dealing with others.
- Excellent inter-personal and communication skills.
- Ability to brief others and explain procedures.
WHO Competencies
- Communication
- Teamwork
- Respecting and promoting individual and cultural differences
- Producing results
- Moving forward in a changing environment
Use of Language Skills
Essential\:Desirable\:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MYR 65,493 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit\: http\://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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