Procurement Assistant

Beirut

Organization: FAO - Food and Agriculture Organization of the United Nations
Location: Beirut
Grade: All levels - NPP - National Project Personnel - Local Contractors Agreement
Occupational Groups:
- Administrative support
- Procurement
- FNLEB
Closing Date: Closed

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting

The Procurement Assistant performs procurement activities related to the preparation of tender documents, draft and finalisation of contracts or Purchase orders for goods, work or services for FAO Office in Lebanon.

Reporting Lines

The Procurement Assistant reports to the Assistant FAOR for Administration.

Technical Focus

Tender documents, contracts for services and purchase orders for goods.

Tasks and responsibilities

Ensure that procurement activities comply with FAO’s established policies and procedures and reflect best practice for public procurement.

Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to\: identification of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary, as per Manual Sections 502 and 507;
Follow-up on purchase orders and contracts\: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment;
Report on the status of procurement actions;
File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
Run periodic reports, taking action as requested;
Ensure data input into systems as accurate;
Review with the supervisor problems and discrepancies related to assigned actions;
Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Bachelor Degree in Business, Administration, Economics, Public Administration or commerce or a related field.
Three years of experience in administrative, accounting and/ or procurement support work,
Working knowledge (Level C) of English and Arabic
Good knowledge of the MS Office package, Internet and office technology equipment
National of Lebanon

FAO Core Competencies

Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Additional Selection Criteria

Good knowledge of FAO's administrative policies and procedures

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact\: Careers@fao.org
Applications received after the closing date will not be accepted
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

This vacancy is now closed.