Contingent Owned Equipment (COE) Database Assistant

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of the Chief Contingent Owned Equipment (COE) Unit, the UN Volunteer will undertake the following tasks:

• Preparation of the Inspection Verification report (VRs)

• Always maintain up-to-date details of major and minor self-sustainment equipment in the DPKO COE Database;

• Draft inspection VRs, accompanied by covering notes, major equipment details, other associated documents and reports. Obtain the necessary signatures from the appropriate authorities;

• Report in the Database any loss or damage to Contingent Owned Equipment that could be subject to reimbursement by the UN

• Record and report all UN assets services which have been provided to units which should be self-sustained;

• Update within the COE database, Inventories of COE held by all assigned formed units;

• Identify in consultation with continent and other appropriate Missions and UN headquarters, major equipment and self-sustainment deficiencies and surpluses, compare them with the memorandum of understanding or Mission operational requirement and recommend corrective action;

• Maintain up to date comprehensive documentary and electronic files/records on day-to-day activities relating to Units and their inspections.

• Archive record and document according to the Mission Archive Plan;

• Responsible for the UNHQ COE Unit regarding e-COE Database;

• Maintain of Unit MS Excel/Access Database and provision of reports in other software as required;

• Draft relevant for submission to Chief COE/MOU Unit;

• Back up to the COE Administrative Assistant in her/his absence;

• When working with, national staff or (non-)governmental counterparts, the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching. Mentoring and formal and on-the-job training;

• Any other duties as requested by the supervisor.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

• First University degree in Information Technology is mandatory;

• Additional vocational trainings in Information Technology, Business Administration and Enterprise Reporting Systems is desirable;

Required experience: 36 Months Experience remark:

Minimum of 3 year of working experience in data base analysis and data base management is essential as well as ability to operate Project Management Software and develop reports is required;

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Working Knowledge

Area of expertise: IT architecture and IT project management, Administration and administrative assistance Area of expertise details:

• Vocational trainings in Information Technology, Business Administration and/or Enterprise Reporting Systems are an advantage;

• First University degree in Information Technology is mandatory

• Experience in Data Analysis and Data Base management is essential;

• A valid driving license is a must;

• Ability to operate Project Management Software and develop reports is required;

• English and French are the working languages of the United Nations/MONUSCO therefore fluency in oral and written English is mandatory and French an added advantage.

Driving license: Yes Competencies values:

Client Orientation, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 12 February 2020