Executive Assistant - Business Support Associate G6

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels. 

UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.

LIFE-CHANGING EXPERIENCE ⭐
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations.

Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be

At WFP Regional Bureau in Cairo, we provide strategic and technical guidance to WFP operations in 17 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Kyrgyzstan, Morocco, Lebanon, Libya, Palestine, Syria, Sudan, Tajikistan, Tunisia, Turkey, and Yemen.

We are looking for an enthusiastic, committed Business Support Associate/Executive Assistant who is keen to work for a dynamic international organization with a strong mandate. You will be handling a wide range of administrative and executive support-related tasks for the Deputy Regional Director of the WFP regional office. The person should have excellent oral and written English and have demonstrated affinity with working in an international context. If you are a self-starter, organized, and enjoy administrative challenges to ensure services are delivered effectively and with high quality standards, you may be the person we are looking for. 

Education: 

University degree in Business/Public Administration, Commerce, Management or any related field.

Experience:

Six or more years of progressively responsible work experience in an executive staff office with experience in general management work.

Knowledge & Skills:

• Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in the area of work, gained through technical training and work experience.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialized services. 
• Ability to build relationships with a variety of individuals across functions.
• Experience in coordinating the work of others and self and training and supporting others.
• Excellent writing/editing skills
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Language:

Fluency in both oral and written communication English & Arabic 
 

1. Provide dedicated Executive Assistant support for the Deputy Regional Director (Maintain executive’s agenda, assist in planning appointments, and handle travel arrangements)
2. Prepare and/or consolidate comprehensive reports, documentation, correspondence, briefing notes, etc. and conduct research in the area of work.
3. Actively seek and use feedback to improve business processes and procedures.
4. Respond to complex business support queries in order to provide a timely and accurate resolution of inquiries for clients.
5. Oversee the maintenance of records to ensure information is organized, readily available and compliant with all relevant policies.
6. Review documentation, providing feedback and making amendments, to contribute to the production of these materials to time and quality standards.
7. Provide a full range of complex business support services to management to contribute to the effective functioning of business operations. 
8. Coordinate tasks of junior colleagues to ensure executive support services are delivered consistently and to the required standards.
9. Support other senior management staff on other tasks as needed

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

WFP offers a competitive compensation package including:

- Attractive salary in accordance with industry standards

- Attractive pension plan

- Child allowance

- Language allowance (subject to passing language assessment)

- Medical coverage for staff and dependents

- Variety of leave entitlements, incl. 30 days annual leave/year, maternity/paternity leave, and special leave arrangements.

Job Title: Business Support Associate G-6
Type & Level of Contract: Fixed term contract
Duration & Start Date: 12 months - renewable
Unit/Division: Management 
Duty Station(City, Country): Regional Bureau in Cairo (RBC), Egypt
Reports To: Deputy Regional Director 

Interested candidates are invited to submit their application no later than Saturday 22 February 2020

Female applicants and qualified applicants are especially encouraged to apply

WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.