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Human Resources Associate

Yangon (Myanmar)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Yangon (Myanmar)
  • Grade: LICA-6, Local Individual Contractors Agreement - Administrative support
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: 2020-02-24

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Background Information - Myanmar

Myanmar is one of UNOPS leading offices in Asia, acting as fund manager for three of the largest development programmes in the country, namely the Access to Health Fund, the Livelihood and Food Security Fund (LIFT) and the Joint Peace Fund (JPF). In addition, UNOPS Myanmar is Principal Recipient for the Global Fund to Fight AIDS, Tuberculosis and Malaria in Myanmar and Cambodia, and for the Global Fund¹s Regional Artemisinin-resistance Initiative targeting drug resistant malaria in the Greater Mekong sub-region. UNOPS provides procurement, infrastructure and project management services to a wide range of organizations in the country, including the Government of Myanmar, international development partners, other UN agencies, NGOs and INGOs. UNOPS Myanmar plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.


Background Information - Job-specific

Under the guidance and direct supervision of the HR Specialist, the HR Associate provides HR support services at UNOPS Myanmar, ensuring high quality of work and accurate, timely and properly recorded/documented services. The HR Associate may supervise an HR Team Assistant.  S/he promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Associate works in close collaboration with the Programme, Project and Operations personnel to exchange information and ensure consistent service delivery.


Functional Responsibilities

Summary of Key Functions:

  1. Implementation of HR strategies and procedures
  2. Recruitment processes
  3. Administration of contracts, benefits and entitlements
  4. Planning and development
  5. Staff development and training
  6. Knowledge building and knowledge sharing

A. Ensures implementation of HR strategies and procedures focusing on achievement of the following results:

  • Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
  • Contribution to the elaboration of internal Standard Operating Procedures (SOPs) in HR management, in consultation with the direct supervisor and office management.

B. Implements UNOPS recruitment processes, focusing on achievement of the following results:

  • Development and implementation of a human resources management system in relation to planning, administering and monitoring of all matters related to human resources management concerning national and international staff and other UNOPS personnel.
  • Management of the recruitment process for international Consultants for the Regional Offices/Project Centres and projects.
  • Review of incoming requests relating to recruitment, contract extensions, transfers, exchange or loan, and separation of staff, consultants, or contractors, ensuring documentation is complete and in conformity with HR policies and procedures. 
  • Development and implementation of tracking tools to monitor recruitment status and other indicators for management and recruitment purposes.
  • Monitoring and tracking of status of requests, initiating follow-up action to ensure selection review submission is timely accurate and contains complete documentation.
  • Review of Requests for Personnel Action (RPA) forms to ensure correct budget allocation, and for separating staff, verification that no financial obligations are due to UNOPS.
  • Review of consultants’ qualifications and experience and drafting of Terms of Reference; determination of daily remuneration for payment in accordance with the established fee schedule.
  • Briefing of staff and consultants regarding entry details and quick action to facilitate their taking up the assignment on a timely basis.  Preparation of offer of appointment as well as the salary/fee computation for signature by the supervisor.
  • Secure management of personnel records for all Regional Office/Project Centres and project International Staff, ensuring projects maintain same for project national personnel.
  • Oral and written response to staff inquiries regarding their conditions of service; drafting of correspondence in relation to the inquiries for signature by designated Officer.
  • Management/update of the staffing tables and provision of statistical summaries related to them, including arranging and keeping track of movements of UNOPS Regional Office/Projects Centre personnel.
  • Logistical support for the recruitment of international staff for the office and to Operations Clusters in the overall recruitment of project staff.
  • Management of the CV/HR roster.

C. Ensures efficient administration of contracts, benefits and entitlements, focusing on achievement of the following results:

  • Establishment and implementation of a system for monitoring and tracking transactions to ensure timely, consistent and equitable provision of services with a client focus.
  • Research of precedents and analysis of merits of specific requests and presentation of recommendations/solutions to supervisor.
  • Briefing and guidance to clients and partners on the application, interpretation and applicability of the UN rules and UNOPS policies and procedures.
  • Briefing to staff on the conditions of service related to contracts and/or appointments/transfers.
  • Establishment and maintenance of a staff monitoring system to ensure timely retrieval of information as required.

D. Ensures efficient planning and management of the HR unit, focusing on achievement of the following results:

  • Well-prepared unit work plan.
  • Supervision of and distribution of assignments to HR Assistant.
  • Quality output of the unit.
  • Performance evaluation of locally recruited staff.
  • Focal point for HR-related matters for the Regional Office/Project Centre.
  • Production of statistical reports and preparation of data required for policy and issue papers.
  • Counseling to staff (in the Regional Office and in projects) on HR-related issues.

E. Provides support to staff development and training, focusing on achievement of the following results:

  • Planning, organizing and making logistical arrangements for workshops, corporate meetings and retreats
  • Coordination of the collection of feedback on learning events and presentation of results for review purposes
  • Design and presentation of training materials and course outlines

F. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results: 

  • Participation in trainings for personnel on HR.
  • Contributions to knowledge networks and communities of practice.


Education/Experience/Language requirements

Education:   Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, and may substitute some required years of work experience. 

Experience:  6 years progressive experience in supporting a human resource management area is required.
Recruitment experience is desirable.
Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems is required.

Language:  Fluency in written and oral English and the Myanmar language required.


Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type:          Local Individual Contractor Agreement Contract level:         LICA-6
Contract duration:    Ongoing, subject to satisfactory performance and budget availability.

"THIS IS LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED." 

For more details about United Nations staff contracts, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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