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Snr Medico-Admin Asst/Nurse

Dakar

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Dakar
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Public Health and Health Service
    • Medical Practitioners
  • Closing Date: Closed

This position is advertised open to internal and external applicants. The usual eligibility requirements are waived. Senior Medico-Admin Assistant/Nurse

ORGANIZATIONAL CONTEXT

The Senior Medico-Admin Assistant/ Nurse is under direct supervision of Senior Regional Medical Officer (SRMO). 
As part of the regional team, and in support to the SRMO and in close collaboration with the Regional Staff Welfare Officer (RSWO), the Senior Medico-Admin Assistant/Nurse will provide administrative support to the health and welfare projects/programmes identified at regional level in close collaboration with SH&WS/HQ, aiming at the health prevention, protection and promotion of UNHCR staff in the countries under area of responsibility.

The incumbent works in strict respect of medical secrecy.  Medical information regarding a staff member can never be shared with the personnel administration except if there is a signed consent form.
The Senior Medico-Admin Assistant/Nurse is expected to regularly update his/her medical competencies and knowledge, as for all medical colleagues, especially within the domains of travel medicine, infectious diseases and emergency and disaster medicine.

The Senior Medico-Admin Assistant/Nurse should be aware of the rules and procedures regarding the social security of UNHCR staff and their families Work relations within UNHCR foresee contacts on a daily basis with:  Clients in HQ, Regional Representations and the field offices of responsibility, in respect of medical evacuations, sick leave, education and dependency grants and other medico-administrative matters.

Work relations with EXTERNAL Parties:
Frequent contacts with Hospitals, Clinics, Treating Physicians, Pharmacies, IGOs and NGOs, UNSMIS, UN Pension Fund, UN Compensation and Claims Committee, UN Pension Board New York, Medical Service New York, contractual services for the UNHCR medical service.

FUNCTIONAL STATEMENT

Accountability
- Administrative support is provided to the activities of the SRMOs and RSWOs, in line with the Regional Representation/Support Hub strategic objectives.
- The medical code of ethics with regard to provision of assistance to the sick is respected.
- The rules and procedures of the United Nations system and of UNHCR in particular are respected.
- As far as the Medical Service is concerned, the social security regulations for UNHCR staff (sick leave for illness or accident, service-incurred illness or accident, disability declarations, maternity leave, etc.) and the medical insurance policies (MIP, UNSMIS), are adhered to.

Responsibility
- Receive, review and route all incoming material, indicating priority items and place the information along with any background information with the digital medical file for the attention of the physician.
- Receive clients, arrange client consultations and respond to enquiries of a medico-administrative nature. 
- Prepare correspondence of a medical and semi-technical nature in English and/or French. 
- Process mission requests, recruitment, periodic and exit examinations and verify that the medical file is complete. 
- Process requests for non-emergency medical evacuations of national staff (not requiring an air ambulance)  and inform the field offices and HQ of the recommendations made by the medical officer. 
- Handle all documentation relating to maternity leave, sick leave and, if necessary, forward sick leave notices to the administration. 
- Register all processed information on the medical service database. 
- Exercise absolute secrecy when dealing with sensitive confidential medical issues. 
- Assist in the digital maintenance of staff medical files of present and former staff and their families.
- Consolidate statistics in respect of mortality and morbidity, evacuations, service incurred accidents, sick leave, compensation claims, and disability cases for the countries of responsibilities. 
- Manage applications to participate in first aid courses.
- Provide administrative support to travel, training and other operational activities of the SRMOs and the RSWOs.
- Provide training on Medical Evacuation, SL, ML, Disability and Staff Compensation procedures to the HR and Administrative officers.
- Inform all staff members going on mission or assigned or reassigned to the field about health hazards which could be met during the journey or at destination and during the course of working activities (and sometimes during leisure time).
- Recommend, on a case-by-case basis, specific protective measures against these pre-identified health hazards, taking into consideration the personal medical history which is regularly updated, notably through the periodic medical examinations.
- Administer recommended vaccines on a case-by-case basis (following standard operating procedures of the Medical Service which are based on World Health Organization and Centers for Diseases Control recommendations) and record the administered vaccines on the international vaccination card and in the staff member¿s medical dossier.
- Provide prophylactic medications (e.g. against malaria) taking into consideration possible contraindications reported within the staff member¿s medical dossier.
- In accordance with Medical Service standard operating procedures for field staff, provide or recommend the use of medical kits, first aid kits, mosquito nets or domes and any written, useful information for staff going on mission in remote duty stations where the level of hygiene is precarious and where the local medical facilities are not reliable or are absent.
- Provide support to the SRMO in the elaboration, implementation and evaluation of health protection programmes concerning UNHCR staff, health hazard evaluations at duty stations through epidemiological survey, etc. 
- Perform any other related duties as required, including occasional support to the administrative regional secretariat.

Authority
- Enforce implementation of existing staff health and psychosocial welfare policies.
- Access to confidential staff medical data.
- Provide first aid and emergency services in response to accidents in the workplace.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

- Completion of Secondary School with a nationally or internationally recognized nursing qualification (e.g. SRN UK - State Registered Nurse).
- Minimum 5 years of experience in nursing, of which at least 3 years should be in a capacity directly relevant to the current position, preferably in a UN medical service or equivalent environment.
- Experience, with ongoing professional development in the field of travel/tropical medicine.
- Experience in health promotion, prevention and protection campaigns.
- Excellent communication, presentation and drafting skills
- Strong knowledge and full command of the most common office digital software.
- Fluency in English and French, both written and oral.

DESIRABLE QUALIFICATIONS & COMPETENCIES

- Experience in Occupational Health.
- Training in the field of travel/tropical medicine
- Experience in UNHCR administrative procedures in travel management, purchase ordering and/or requisitioning.
- Extensive knowledge of all UN-wide health care policies and protocols (e.g. medical evacuation procedures, etc.) 
- Knowledge of the medical service database Medgate.
- Knowledge of UNMIS, MIP and UN Compensation Committee and Pension Fund Rules.
- Training experience and facilitation is an asset.
- Extensive knowledge of the WHO International Statistical Classification of Disease and Related Health Problems (ICD10).
- Knowledge of the medical service database essential. Competencies as defined in Job Profile As per the Job description and the Operational Context. Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be
notified. No late applications will be accepted.
UNHCR does not charge a fee at any stage of the recruitment process The closing date for submission of applications is 03 March 2020
This vacancy is now closed.
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