Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides critical logistics, geospatial, information and telecommunications technologies services as well as training to peacekeeping and special political missions around the world. For further information, please visit www.ungsc.org.
This position is located in the United Nations Global Service Centre (UNGSC), Brindisi. The incumbent will report to the Director, UNGSC (First Reporting Officer) and the Assistant Secretary General for Supply Chain Management at United Nations Headquarters (UNHQ) (Second Reporting Officer).
Responsibilities
Within the delegated authority, the Chief of Service, Supply Chain is responsible for the overall management of selected functions carried out at the UNGSC in Brindisi (Asset Management, Warehousing and Inventory Management, the Strategic Deployment Stock (SDS), Planning and Operations, Environment, Standardization and Design, Repair & Maintenance, Customer Service), which address operational aspects of the Global Supply Chain. The incumbent is also responsible for providing enabling capacity to start-up missions, aggregation of data related to acquisition planning, transportation and freight planning (air, land and sea).
In addition, the incumbent is responsible for the following duties:
Management:
•Initiates the development and implementation of the Supply Chain Service's work plan, including forecasts, priorities and anticipated requirements in terms of human and financial resources. Develops and implements a workflow and standard procedures to facilitate achieving work plan goals.
•Participates in the Office of Supply Chain Management (OSCM) and missions' planning process, with particular attention to collecting and aggregating data from the missions related to demand planning, acquisition planning and inventory planning, and contributes to an integrated approach and consistency in the implementation and operationalization of the integrated supply chain in support of field missions.
•Ensures coordination and monitoring of the overall programme for the logistics and supply chain activities of UNGSC in support of field mission and takes the lead in consolidating the required human and financial resources for an effective enabling capacity.
•Consolidates feedback on vendors' performance and related contract management activities.
•Develops and implements an optimization programme for the Supply Chain Service to promote continuous improvement in the quality and delivery of logistics and supply chain activities to UNGSC and its clients (i.e. field missions). This will include regular review of critical and key supply chain processes to identify and resolve bottlenecks, delays and inefficiencies, including the establishment of relevant supply chain performance indicators which provide data and analysis for the review of senior management at UNGSC and OSCM.
•Ensures that all workflows, processes, procedures and systems in place are relevant and cost effective.
•Ensures and supports, through collaboration with Logistics Division (LD) and other stakeholders, the implementation of Supply Chain Management (SCM), in particular the management of a supply chain that is client oriented, responsive, agile and efficient.
•Leads change and improvement programs for the Supply Chain Service.
•Establishes priorities and sets management performance goals for staff.
•Recommends and coordinates training programs for staff in the Supply Chain Service.
•Actively engages in performance management including ongoing and constructive feedback.
•Develops initiatives to promote staff engagement as well as the welfare and well being of supply chain staff.
Advisory:
•Provides strategic advice to the Director UNGSC on the necessary managerial, logistical and administrative support required to fully implement the integrated supply chain approach and provide logistics support to field missions.
•Through the Integrated Business Planning process, maintains active communication with stakeholders at UNHQ and the Regional Service Centres.
•Actively engages with field missions and other clients to ensure coordinated, high quality logistics and supply chain support in accordance with their operational requirements.
Budget and Finance:
•Ensures that the Supply Chain Service's budget, human resources and assets are optimally budgeted and allocated to support effective and cost efficient logistics operations and supply chain services in support of field missions.
•Advises on re-prioritization of resources during the budget period, in line with priorities that support effective mandate implementation of UNGSC and OSCM in general.
•Oversees the establishment a set of robust policies, procedures, practices, standards and tools for the management of the Supply Chain Service and its activities that attract new clients and supports field missions in line with UN regulations, rules, policies and practice.
•Builds partnerships and networks with other UN entities, private sector and academia.
•Promotes innovation and technology-based solutions as well as adopts best practices to optimize client services.
•Chair or member of UNGSC administrative and financial bodies, accountable as a certifying officer for the UNGSC.
Competencies
Professionalism:
Knowledge of Logistics Operations and Supply Chain Management including approaches and techniques to address and advise on highly sensitive complex problems with multiple clients and a wide range of needs. Shows pride in work and achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Leadership:
Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance:
Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master's degree or equivalent) in logistics, supply chain management, business administration/management, or related field is required. A first level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of fifteen years of progressively responsible experience in at least three areas of logistics operations or supply chain management: logistics, warehousing, asset and inventory management, supply chain planning, cargo transportation, or standardization and design is required.
At least five years of management experience in the area of logistics operations or supply chain management, of which at least two years in an international environment, is required.
Experience in managing organizational change is desirable.
Experience in providing support to field operations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required. Knowledge of French is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.