In response to the sustained impact of conflict and insecurity across CAR, War Child UK (WCUK) is managing operations to meet the protection, education and livelihoods needs of children and their families. We are recruiting for a Finance and Operations Support Manager who will be responsible for all support functions from financial management, people management, IT and logistics in the CAR programme. You will work with work closely with the various stakeholders and will ensure the implementation of policies, best practices, and procedures for smooth running of operations in CAR.
Your role
The role of the Finance and Operation Support Manager (FOSM) is to ensure the smooth running of the
country operations to enable effective and efficient implementation of WCUK programmes in CAR. This
encompasses Finance, Logistics, HR, Legal, IT, Compliance and Audit.
• In this capacity the FOSM must ensure efficient, transparent and reliable finance and operations processes
and outputs and generate timely and relevant information to facilitate informed decision making by the
management and the programme team.
• Primary responsibility is budget management and tracking spending, generating up to date and timely financial monitoring reports and alerting the management in case of major under/ overspending or any shortfalls as well as timely donor reporting.
• Support the programme team and the management through efficient and effective management of the operations.
• Strengthen WCUK financial staff and implementing partners capacities to operate smoothly, autonomously and compliantly to donors’ requirements and WCUK policies.
• As a member of the in-country Senior Management Team (SMT), actively participate in strategic
discussions and decision-making.
Your responsibilities
Financial Management & Administration
• Lead on all financial management and reporting across the CAR programme, including advising and supporting the Country Director (CD) in maintaining efficient financial control and budget management and tracking, including donor reporting. Monitor and analyse financial risks in line with WCUK’s global financial manual.
• Monitor and, as necessary, coordinate compliance activities of all country offices to remain abreast of the status of all compliance requirements and to identify trends.
• Identify potential areas of financial compliance vulnerability and risk; develop/implement corrective action plans for resolution of problematic issues, and provides general guidance on how to manage similar situations in the future.
• Preparation of CAR monthly financial reports and project specific variance reports (BVA) and submission to the management.
• Management of the Bank Accounts including deposits, processing in the online banking and withdrawals on behalf of the organization and preparation of bank reconciliations.
• Proactively engage in proposal budget development, implementation and revision as may be required.
• Preparation of donor reports and verification for accuracy of documentation.
• Develop an effective compliance training for programme and support teams.
• Build capacity of the support staff in the country office and our partners through on-the-job training as well as organized training programmes and workshops.
Logistics & IT
• Responsible for procurement and management of supplies, vehicles, assets, stock, computers (PCs and laptops), server and communication.
• Responsible for management and maintenance of IT and communications (laptops, printers, telephone and other means related to Information and Communication Technology).
Human Resource Management
• Responsible for the implementation and compliance of HR policies, processes and projects in line with Country and HR strategy with emphasis on continuous development of people management systems.
• Provide specialist advice to line managers on all aspects of people and achievement management, hiring, onboarding, individual development, employee relations, performance and wellbeing.
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• Develop strong communication and feedback channels with all staff and through a variety of mechanisms to support employee engagement.
• Responsible to manage employee relations processes, including facilitating conflict resolution and mediation processes and managing confidential employee information sensitively.
• Lead on collective learning and development activities, including providing formal and informal training in your area of responsibility, such as best practice knowledge sharing, HR induction and mandatory organisational training.
• Responsible for compliance with local legislations and management of associated risks concerning
people.
• Support and advise SMT and line managers on change management and on organisational development.
Compliance and audit
• Ensure legal compliance in country: Manage NGO registrations, work permits, visa and insurance issues, etc.
• Monitor systems in CAR are set up well to prevent or detect any fraud or misappropriation of funds.
• Respond to the different external audits (statutory and project) and internal controls checks.
Capacity building
• Line manage the finance, admin/HR & logistics (including ICT) and support staff, by guiding, coaching,
instructing, motivating and performance management.
• Build the capacity of junior HR, Finance and Logistics colleagues, peers and line managers, including
senior management, and influence decision making in compliance with organisational policies and
best practices.
• Engage with and support the development of local partner financial systems and capacities: (i)
Participate in local partner selection committees; (ii) Contribute to identify the needs for the
implementing capacity building in regard to financial management, reporting and compliance. (iii).
Provide specific trainings and coaching of partners.
These duties provide a framework for the role and should not be regarded as a definitive list. Other
reasonable duties may be required consistent with the grade of the post.
You are
• Bachelor of Commerce (BCOM) degree with a major in Accounting or Finance.
• Significant experience in Finance, HR, Procurement and Logistics with an International NGO.
• Familiar with UN, EC, ECHO and OFDA reporting systems.
• Able to work in unpredictable and at times insecure environments, following organisational and wider sector security procedures.
• Demonstrated experience managing donor funds and ensuring compliance with donor requirements.
• Demonstrated experience of capacity building of staff.
• Understanding of risks and related relevant controls primarily in the overall grant cycle including program,
financial and procurement cycles.
• Must be able to communicate effectively in French and English.
• Wide experience in the use of computer applications; clear understanding on the usage of financial software systems.
• Ability to build effective working relationships colleagues from varied cultures, locations and professional backgrounds.
• Personal commitment and drive for results, with a sense of accountability in the workplace.
• Ability to plan ahead, multi-task the varied responsibilities and meet strict deadlines.
• Understanding and ability to treat sensitive information confidentiality.
For a full JD and an Application Form please go to: https://www.warchild.org.uk/who-we-are/jobs/fosm-car-march2020