Stores Worker

Org. Setting and Reporting

This position is located in the Material Management Team in the Transportation Operations Unit, Travel and Transportation Section (TTS), Facilities and Commercial Activities Service, Division of Administration, Department of Operational Support. The incumbent reports directly to the General Foreman of the Team under the overall supervision of the Chief, TTS.

The Material Management Team (MMT) of the Travel and Transportation Section (TTS) is responsible for managing four (4) distinct operations for UNHQ: 1) The acquisition and approval of office supplies Purchase Orders; 2)The delivery and scheduling of all goods/material at the Loading Dock; 3) The receipt of goods and equipment, and; 4) The operation and management of inventory stored in the Central Warehouse

Responsibilities

Within limits of delegated authority, the Stores Worker is responsible for the following duties:

• Performs physical goods receipt and warehouse management duties including goods receipt, quality inspection, storage, and issuance of goods and materials.
• Operates standard warehouse equipment such as fork-lift, electric pallet jack, manual pallet jacks, and hand trucks.
• Performs physical goods receipt transactions in Umoja to confirm United Nations acceptance of goods during transfer of ownership, in accordance with the Incoterm.
• Establishes safety stock levels to support end user's requirements and re-orders stock at the appropriate level.
• Performs physical inventory to ensure accurate reconciliation of monthly inventory reports. Reviews, processes, and confirms Umoja Transfer Orders.
• Coordinates deliveries with the Team's units to achieve economies of scale and improve client satisfaction.
• Monitors performance and services provided by outside contractors to ensure compliance with contractual terms and conditions.
• Assists with drafting specifications and Statements of Work for the Team's operational requirements and participates in technical evaluations.
• Coordinates extensively between the United Nations and its vendors and suppliers on a daily basis, ensuring requested items are distributed accurately and in compliance with the United Nations requirements.
• Coordinates the recycled toner programme to ensure the programme operates as intended and contributes to the 'Greening the Blue' UN initiative.
• Assists Working Leader with planning the daily workload of the Team, prioritizes and organizes assignments in the most effective way. (a) Co-ordinates the workflow of junior team members and oversees warehouse/delivery personnel for the purpose of ensuring a safe, efficient, and effective operation. (b) Provides training to staff on administrative policies and procedures including inventory-related matters. (c) Compiles and maintains statistical information related to the Team's operational output in accordance with established requirements. (d) Manually processes purchase orders through vendor's website and drafts routine correspondence when required. (e) Provides customer service support to various end users by responding to inquires in a timely manner. (f) Acts as a back-up to the Working Leader during his/her absences.
• Assigns or performs material handling tasks of an unusually difficult or potentially hazardous nature, ensuring that appropriate precautions are taken to safeguard personnel, equipment and material.
• Ensures all operating equipment is properly maintained and if needed, serviced by authorized maintenance contractors.
• Performs ad-hoc duties as assigned.

Competencies

Professionalism: Knowledge of Financial Rules and Regulations, Procurement Manual, related administrative instructions, policies and procedures. Knowledge of inventory and warehousing procedures. Ability to operate equipment such as forklift (gas/electric), tow motors to avoid low ceilings or pipes and to maneuver in narrow corridors, accurately estimate capacity and clearance when operating equipment; Ability to lift, push or move items up to approximately 70 pounds. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High School diploma or equivalent is required.

Work Experience

A minimum of 5 years of work experience in warehousing, inventory control or related area is required.
Experience in Microsoft applications (Word, Excel, Access, etc.) and web-based applications is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official UN language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

A valid Class D Driver's License is required at the time of application.

Appointment or assignment against this position is for an initial period of one year.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Trades and Crafts (TC) Test is a prerequisite for recruitment in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TC test at the time of application may be invited for the test after submitting an application.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.