Office of Director-General (ODG) Associate

POSITION SUMMARY

The office of the Director-General (ODG) is seeking a dynamic, team player and results-oriented Associate who reports to the Director of ODG. The ODG Associate ensures the effective, quality and timely delivery of all the administrative tasks necessary for the successful operations of the Division and is a key player of the vibrant team driving the front office of the Director-General that is overseeing the following units: Governance, Strategy, Partnership and Communications.

PURPOSE

The Associate will assist the ODG Division Managers and teams by supporting tasks related to technical and administrative management for the Office, preparing administrative and logistic related documents, leading the procurement actions, driving the planning and organizing of the Division-led meetings, workshops and events, and processing travel arrangements.

ENGAGEMENT

• Provide timely and high-quality support to the Director of ODG for the effective operations and the administrative, logistical and technical management of the Department in close collaboration with the heads of units, various ODG teams, and staff members.
• Conduct effective administrative and logistical coordination and preparation of internal and external meetings and events assigned.
• Lead and guide ODG teams in organizing, processing, recording, controlling, and archiving of documents for the Department operations.
• Perform other tasks assigned as per required instructions, in support of the design and implementation of initiatives assigned with other units and divisions.

DELIVERY

• Provide administrative, logistical and technical support to the Director ODG while working with various ODG teams and staff.
• Write high-quality administrative documents and ensure timely and quality final submissions compliant with instructions while reflecting GGGI’s values.
• Coordinate meeting schedules with internal and external stakeholders, preparing official correspondence, attending relevant meetings and drafting minutes, and regularly updating the office calendar (events, travel, and leave).
• Serve as the lead custodian for organizing, processing, recording, controlling, and archiving relevant Governance/SPC documents, including but not limited to approval memos, contracts, log frames, deliverables, reporting documents, knowledge products, and administrative documents for payments, procurement, and financial reporting/audit.
• Collaborate with other units and divisions of GGGI on identified joint activities to ensure integrated delivery as 'One GGGI'.
• Support the preparation and logistical planning for various events when required (i.e., workshops, training, conferences).
• Maintain current distribution lists, phone/email address lists of project/other contacts.
• Play the role of Focal Point for Finance, Procurement, Human Resources and CRM corporate system (for those who do not have access) matters.
• Meets deadlines and ensure timely and quality final preparation of administrative and logistical tasks compliant with instructions while reflecting GGGI’s values.
• Monitor the follow-up actions from the ODG meetings.
• Other duties assigned by the Director, ODG.

REQUIREMENTS

Qualifications

• A university degree in economics, public policy, business administration, international relations and/or development, environmental management, or other related disciplines related to green growth, climate change, and/or sustainable development.
• At least 2 years of professional experience in a relevant sector with a public or private sector organization(s);
• Fluency in written and spoken English is a must; knowledge of another relevant language (especially Korean) is an asset. 
• Good writing and editing skills.
• Experience working in a high-paced environment.
• Strong organizational skills that demonstrates a high level of accuracy and attention to detail.
• High level of proficiency in MS Office applications.
• Outstanding interpersonal and communication skills.

Functional

• Able to work collegially under pressure with strict deadlines.
• Able to handle multiple work assignments.
• Able to think strategically and in close collaboration with others.
• Able to learn quickly, demonstrate critical thinking and make situation-appropriate decisions using sound judgment
• Detail-oriented striving for quality and consistency demonstrating creativity, innovation and an entrepreneurial drive in all outputs and communications.
• Able to perform analysis of administrative matters under time constraints.
• Comfortable working both in a team and independently, pitch in attitude a must.

Corporate

• Understand and actively support GGGI’s mission, vision and values.
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily and is excellent at problem solving.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.

SELECTION PROCESS

Applications submitted after the deadline will not be considered.

GGGI evaluates applications based on eligibility requirements, relevance of academic study, work experience and the level of interest and motivation to contribute to GGGI's goals. 

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.