Finance Senior Assistant

1. Accounting and administrative support

2. Office cash management 

3. Knowledge Building and Knowledge Sharing

• Full compliance with UNOPS rules and regulations of financial processes, financial records and reports and audit follow up aiming the following results:

• Proper control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.

• Proper receipting of goods and services and establishment of accruals.

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise system; travel claims, MPOs and other entitlements are duly processed

• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. 

• Presentation of information on the status of financial resources as required.

• Maintenance of the Accounts Receivables for projects and recording of deposits in Enterprise system. 

• Preparation of accounts-payable and PO vouchers for management projects.

• Review of payment requests including supporting documents against the annual work plan and UNOPS FRRs.

• Ensuring that vouchers processed are matched and completed, and transactions are correctly recorded and posted in ERP/electronic or paper-based systems.

• Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.

• Monitor progress of administrative projects and financial implementation highlighting operational and budgetary issues to the senior management.

• Provision of operational, budgetary and financial guidance to project teams and Country Manager

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

• Daily review of zero-balance account bank statements in Enterprise system to monitor imprest level; identification and recording of contributions.

• Management of cash receipts and petty cash.

• Timely and accurate preparation of bank reconciliations.

• Initiation of bank transfers and deals in Enterprise system.

• Support the organization and delivery of  training and learning initiatives for personnel on finance-related topics.

• Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of best practices in finance management support services

• Contribute feedback, ideas, and internal knowledge about processes and best practices and utilize productively. 

The effective and successful achievement of results by the Finance Senior Assistant directly impacts the efficient and effective management of financial resources in projects and programmes, demonstrating UNOPS’ effective stewardship of donor and partner funds. These promote the credibility of the organization as an effective service provider in project services and management. 

Education:

Secondary education is required.   A university degree (preferably in finance, accounting, business administration or related area) or tehcnical diploma is an asset. 

Experience:

Minimum of 5 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.

Knowledge of UNOPS financial rules and regulations; working knowledge of ERP (particularly Agresso), experience with MS Office 2003/or newer versions/ google sheets, and financial management, using electronic systems, environment and are desired.

Language Requirements:

Fluency in Portuguese
Full knowledge (fluency) of the working language is essential (English or Spanish)

Knowledge of another official UNOPS language is an asset.