Background


UNDP Indonesia has a complex and challenging Country Programme covering a wide range of environment related issues, including climate change mitigation and adaptation, environmental governance and natural resource management, pollution, protecting biodiversity, renewable energies and waste management.
The UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda and fully aligned with the priorities of the current administration in Indonesia. The strategic priorities of UNDP Indonesia for 2026 -2030 are encapsulated under three outcome areas:
(1)    Human Development
(2)    Nature, Decarbonisation and Resilience
(3)    Economic and Digital Transformation


Country Office success in its delivery of UNDP programmes is dependent on ensuring an adequate security framework is in place. The Host Government has primary responsibility for the security and protection of personnel employed by United Nations Security Management System organizations, their eligible family members, and property. The Country Office security associate under supervision of Administrative Analyst, in collaboration with UNDP Security Office and regional security staff, reinforces and supplements the capacity of the Host Government where needed to enable ongoing delivery of UNDP programmes, particularly in insecure and unstable environments. Specifically, the security assistant supported the integration and mainstreaming of security risk management into Country Office operations, including incorporation of security considerations into the design, implementation, monitoring and evaluation of all country office projects and programmes.

Position Purpose

Under the guidance and supervision of the Resident Representative (RR) and coordination with Operations Manager, the incumbent Country Office Security Associate (COSA) assists in providing security management support to the protection of and minimization of risk to UNDP personnel, property and operations in all locations of the country while at the same time enabling UNDP programme delivery throughout the country and/or established project areas.

The COSA interacts with UN Department of Security and Safety (UNDSS), security partners in other UN agencies, national and local security counterparts, counterparts in Diplomatic missions, NGOs, municipal/civic/religious and traditional leaders to exchange information and implement security programs.
 

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

Assist in providing security management support and provide guidance on relevant security policies and regulations to enable effective programme delivery throughout the country while protecting and minimizing those risks to UNDP personnel and operations.

  • Contribute to and support security risk management for UN Security Management Systems (SMS) and UNDP Programmes in designated areas. Assist in mainstreaming security and its costs into all levels of programme design, implementation and delivery by monitoring
    assigned projects and programmes, under guidance of more senior security staff in the country or region.
  • Under the direction of and in close coordination with more senior security staff in the country or region, review the impact of security factors on UNDP Programme design and delivery as well as the potential impact that programmes might have on stability and security. Make recommendations regarding possible security needs and improvements.
  • Under the direction of and in close coordination with more senior security staff in the country or region, assist in conducting UNDP security risk assessments, and advise the CO management on security measures for UNDP offices and projects in all locations to address security risks and support their implementation.
  • Support the implementation of person-centered security risk management approaches to address specific threats or vulnerabilities in alignment with security assessment results and procedures.
  • Provide inputs to UNDSS in preparing country security documents covering areas where UNDP staff, dependents and equipment are present.
  • Maintain collaboration and communication with other UN agencies, local security counterparts, and international organizations, to ensure a coordinated approach of security management and enhance the overall effectiveness of the security measures. 

Assist in supporting CO in implementation of the Country Security Plan, Contingency Plans, Business Continuity Management, and the UN Security Framework.

  • Work with country office security team and coordinate with UNDSS to ensure availability of updated and adequate procedures for dealing with emergencies involving UNDP staff and operations, in consultation with or guidance from senior security staff in country or region.
  • Contribute to and support UNDP's focus on emergency preparedness and response by maintaining defined responsibilities, including the development and testing of emergency plans, the regular execution of drills, and the assurance that all personnel are informed of applicable emergency procedures.
  • In close coordination with UNDSS, ensure appropriate professional liaison with host government agencies, local authorities responsible for security, law and order, counterparts in UN and diplomatic missions and municipal/traditional leaders.
  • In conjunction with the HR Unit and Procurement Unit (for consultant data) , maintain and regularly provide updated Personnel Lists to UNDSS to ensure that all UNDP personnel are covered by relevant Security Plans and follow up on security related matters related to entrance and exit checklists.
  • Formulate and test UNDP specific security and contingency plans in the country office, as needed, and the Country Office Business Continuity Plans.
  • Coordinate with UNDSS in implementation of fire safety, first aid, and radio communications training for the appropriate staff members.
  • Organize and support delivery of training, briefings and courses on security issues/awareness and preparedness; and provide security orientation to newly assigned staff members.
  • In coordination with HR, monitor UNDP staff security training compliance.
  • Liaise with UNDP administration and provide advice on the selection and procurement of appropriate security equipment (vehicles, telecommunication equipment), and monitor their deployment and functionality.

Monitor the security compliance of UNDP premises and international staff residences.

  • Provide input to implementation of physical security and security risk management measures for UNDP premises.
  • Conduct periodic appropriate security assessments of UNDP premises and equipment and provide advice on shortfalls in security preparedness with recommended improvements and solutions.
  • Represent UNDP security interests, when delegated, in any common premises that UNDP occupies in country ensuring that staff safety and security are primary considerations.

Provide timely and accurate information and briefings to UNDP Management and advice to staff on security procedures, processes and requirements; and maintain contact with security counterparts internally and externally to facilitate the flow 

  • Produce and provide substantive support in the preparation of security reports as required by the Country Office and the Security Office.
  • For all security and safety related incidents involving UNDP staff and eligible dependents, be prepared for 24-hour response in coordination with UNDSS, administer and facilitate coordination for warden system, and immediately report such incidents to UNDSS in the country as well as to the most senior security staff in the duty station or the UNDP Security Office.
  • Provide advice on the selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc). Monitors the procurement, deployment and functionality of the same;
  • Maintain and test prevailing UNDP Country Office communication systems and processes to ensure integration with UN Security Emergency System.
  • Provide assistance in the conduct and follow up of investigations and incidents affecting UNDP personnel and officesCoordinate with partner organizations and counterparts to ensure the safety and security of UNDP staff as the highest priority in planning and carrying out missions.
  • Represent UNDP at security meetings, as appropriate, and in absence of Field Security Specialist or National Security Officer.
  • Contribute to knowledge networks and professional communities.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core competencies:

  • Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
  • Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
  • Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
  • Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
  • Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
  • Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships
  • Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

Business Management    

  • Communication. Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels    
  • Customer Satisfaction/Client management. Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.    
  • Operations Management. Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms    

Security Services    

  • Security advice, planning and coordination. Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities    
  • Security information management. Analytical capabilities to process diverse security information and develop recommendations    
  • Security risk management. Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans    
  • Physical/premises security design, implementation and management. Ability to conduct accurate premises assessments on UN facilities to ensure appropriate mitigation measures are in place. Ability to design, support the implementation and test physical security systems for UNDP premises    
     

Required Skills and Experience

Education:

  • Secondary Education is required.
  • University degree (bachelor’s or master’s equivalent) in Political Science, Military Studies, Security Management, Management or a relevant field will be given due consideration, but is not a requirement.
  • Applicable security, police and/or military training is desirable.

Experience:

  • Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible experience in security, preferably in the military or police context or related field of work.
  • Prior experience with the UN system or an international NGO is desirable.
  • Experience in the use of computers, office software packages (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.
  • Strong analytical skills
  • Excellent communication skills in English and Bahasa Indonesia.
  • Experience in the use artificial intelligent, advanced computer skills including experience using web-based management systems such as Enterprise Resource Planning (ERP) such as quantum, would be asset.
  • Experience in the use of advanced communications systems and knowledge of Country security codes is desirable.
  • Experience dealing with emergency protocol (fire drills, evacuation plan, etc ) would be highly desirable
  • Experience conducting security related training would be highly desirable
  • Experience attending police and/or military training is desirable.
  • Security/First Aid/CPR certification would be highly desirable
  • Valid driver’s license is required

Required languages:

  • Fluency in English and Bahasa Indonesia are required•    

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Probation

For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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