Project Officer

Vacancy Announcement VA19P124V03 Project Officer (Capacity Building) European Union Global Diaspora Facility

Posting Date: 22ns June 2020 th

Deadline for Applications: 6 July 2020

Duty Station: Brussels, Belgium

Start Date: 1 September 2020

Contract Duration: 12 months (with possibility of extension)

Type of Post: International Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 18 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Project Officer (Capacity Building) for the European Union Global Diaspora Facility (EUDiF).

The EUDiF is an EU-funded project running from June 2019 until December 2022 that aims to strengthen collaboration and engagement between diaspora development organisations, countries of origin and the EU.

With an overall budget of €5 million, the project consists of four interlinking components: i) a global mapping of diaspora engagement; ii) targeted capacity building interventions for countries of origin and diaspora organisations; iii) outreach, partnership and interaction through an online platform, diaspora consultations, meetings with countries of origin and EU Member States (EU MS) and the Annual EU Global Diaspora Forum, and iv) mobilisation of diaspora experts for development projects. These parallel components will generate a consolidated knowledge base on diaspora engagement practices, address the capacity building needs and priorities of governments and diaspora organisations, strengthen and expand pre-existing networks, formalise diaspora-EU interaction and promote diaspora as development actors.

Please note that this position is subject to approval and availability of project funds. Job Description:

The Project Officer (Capacity Building) supports the implementation of the capacity building (C.II) and diaspora expert deployment (C. IV) components of EUDiF and conducts various activities and tasks 1related to actions implementation in collaboration with project stakeholders, beneficiaries, experts and partners.

The Project Officer (Capacity Building) administers project inputs according to the approved project documentation, work plans and budgets, and in line with the EUDiF’s Standard Operating Procedures (SOPs), ICMPD´s rules and business processes as well as partner and donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work. The Project Officer (Capacity Building) plans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer (Capacity Building) contributes to overall planning of the project and participates in project communications activities preparing content and inputs. The Project Officer (Capacity Building) assesses C.II and IV’s results and formulates inputs to the development of new initiatives. The Project Officer (Capacity Building) works under the supervision of the Head of Programme-Global Initiatives and the Senior Project Manager and in close collaboration with the capacity building team and ICMPD staff across the Organisation. S/he collaborates with other project team members, particularly the project assistant(s), and project experts. S/he cultivates contacts with the project stakeholders and partners at the working level.

Tasks and Responsibilities:

1. Planning and implementation of activities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishment of work outputs.

Supportthedevelopmentandroll-outofthecapacity buildingmechanismandthediasporaexpert deployment scheme as well as their respective specific SOPs.

Implement actions of medium-level complexity.

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement.

Analyse and synthesise information for implementation of project activities and coordinate tasks with partners in the assigned area of work.

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes. Prepare inputs to Terms of References and specifications.

Organise consultant selection processes and interview panels.

Participate in tender evaluations as a member of the evaluation panel.

Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to the EUDiF’s SOPs, work plan and ICMPD´s quality standards. Organise project events, meetings, workshops and other activities in line with project’s work plan in the assigned area of work. Draft agenda, identify participants and resource persons. Prepare background materials for project events suchmeeting folders and inputs to speeches and presentations.

Contribute to development of the project’s communications and visibility plan. Prepare and coordinate preparation of inputs to its implementation.

Draft project correspondence.

Update project contacts database.

Maintain up-to-date project information including in the EUDiF’s Expert Roster. 2 Maintain up-to-date project information including in ICMPD project management tool. Keep project assistant(s) informed about the project implementation progress. 2. Project administration and compliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required.

Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures.

Initiate and follow-up on procurement processes according to ICMPD`s procurement rules. Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’s performance management system.

Support the compliance of C.II and IV’s activities with the EU General Data Protection Regulation (GDPR).

Support the use of the PMT. Propose improvements to the PMT and contribute to its continuous refinement.

Maintain project documentation electronically and on physical file.

3. Project content, reporting and contribution to project development:

Review, comment upon and revise work outputs of consultants and contractors. Prepare inputs to project reports, presentations, briefs.

Contribute to production of project content by:

o Compiling data, information and undertaking desk studies.

o Drafting documents and inputs to documents according to ICMPD´s quality standards. o Disseminating findings.

Contribute to review and assessment of project results by identifying and recording best practices/lessons learned.

Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results:

Project activities in the assigned areaof work organised and implemented according to work plan. Project inputs administered according to ICMPD´s rules and processes and donor requirements. Processes with external stakeholders, partners, consultants and contractors managed promptly. Deliverables of project consultants and contractors monitored and controlled. Financial expenditures on activities level controlled and maintained within the budgetary limits. Qualitative and timely contributions for formulation of project content provided. Qualitativecontributionsmade towardsassessmentofproject resultsand identificationoflessons learned.

Incumbent Profile:

A minimum of 3 years of position-relevant work experience in the field of the migration; Substantive knowledge of migration issues.

Solid analytical, drafting and organisational skills.

3 Good communications and problem-solving skills.

Experience in stakeholder relations management.

Supervisory experience in management of experts as required by the position. Professional training in project cycle management in an asset.

Strong ICT skills in MS applications. Experience with SAP is an asset.

Willingness to travel.

Corporate Qualifications:

Experience in international context.

Proficiency in (verbal/written) English as well as proficiency in French, Spanish or Arabic. Master´s degree related to the area of work.

Compensation:

ICMPD offers an attractive compensation package. This position is classified at IP2 Grade, with an annual net-base salary starting at EUR 43,512. Additional benefits include participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s and mobility allowances.

Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for theexecution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. Selected candidates will have to provide a signed statement of exclusivity and availability, as well as evidence supporting the educational and professional experience record as per their application. This is a mandatory requirement for EuropeAid tenders.

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