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Project Officer - FFER

Baghdad (Iraq)

  • Organization: UNDP - United Nations Development Programme
  • Location: Baghdad (Iraq)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
    • Economics
  • Closing Date: 2020-07-15

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Background

The Government of Iraq and KRG had approached UNDP for technical assistance engagement to support the implementation of the specific recommendations outlined in the reform plans through technical assistance modality. Subsequently, UNDP developed Project documents to establish a funding facility for Economic reform at the federal and regional level to support the Federal Government of Iraq and Kurdistan Regional Government (KRG) in ensuring implementation of reform. Funding Facility for Economic Reform (FFER) is to be positioned as financing instrument that will be used to channel high-caliber international expertise and support into top priority reform initiatives drawn from the Government’s newly adopted reform plan. The Facility will help to mobilize expertise for initiatives aimed at transforming and diversifying the economy, restructuring and strengthening public administration and public financial management, and improving the delivery of public goods, including basic services.

Duties and Responsibilities

Under the direct supervision of the Project Manager, the incumbent will perform the following tasks:
Assure implementation of project activities to achieve project results:
  • Contribute to the preparation of various project management tools: AWPs, Request for Proposals, TORs, and agreements;
  • Contribute to business development activities of the project and UNDP as required;
  • Support Project Manager in planning, budgeting, implementation and monitoring of the project activities;
  • Keep track of the project financial and operational performance and ensure project activities are within assigned budgets, identify problems and suggests corrective actions;
  • Assure project compliance to UNDP’s rules and regulations;
  • Support UNDP audit preparations as required;
  • Support project staff for high quality and timely operational outputs delivery;
  • Participate in recruitment processes for the project;
  • Oversee consultants contracts assuring timely submission outputs and assurance of and assure logistical support to the organization and consultants working in the country, as per need;
  • Participate in project board meetings as requested;
  • Oversee application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
  • Guide and oversee initiation of a project, entering project into Atlas, determine required revisions; participate in budget re-phasing exercises, closure of projects and other related elements;
  • Collaborate closely with the Project Team in execution of project plans and activities;
  • Discharge administrative and other responsibilities related to the function, and;
  • Undertake other duties as assigned by the Project Manager.
 
Financial administration support to the Project team and constant interaction with UNDP’s office:
  • Ensures proper utilization and control of project account;
  • Assign activities’ expenses to proper chart of account based on the earmarked contributions by donors;
  • Carry out budget revision, adjustment and reversal on budget expenses when deemed necessary;
  • Monitor the cost sharing agreements signed with donors, ensure terms outlined are fully adhered, track expenses progress against expiry date, and prepare regular financial progress report to donors Contribution in regular reporting to UNDP and other potential donors;
  • Elaboration of the internal expenditures’ control system which ensures that transactions are correctly recorded and justified; other entitlements are duly processed.
 
Monitor project performance:
  • Support reviews of M&E framework and the institutionalization of all required systems, tools, reports and indicators, required for efficient, effective implementation of M&E framework and activities specifically ensuring compliance with UNDP rules and regulations;
  • Review risk and issue logs, and regularly prepare updates and corrective actions;
  • Monitor partner reports and conduct report and indicator audits to maintain quality control of internal and external reporting;
  • Analyze M&E activity findings and reports and provide project management with timely, accurate information for decision – making;
  • Monitor financial performance of the project activities, prepare budgets, monitor spending and execution of activities;
  • Suggest capacity building activities for all staff to ensure continuous staff development;
  • Liaison and assist as appropriate in monitoring and evaluation missions of UNDP, donors and the government, and;
  • Undertake other duties as assigned by the Project Manager.
Build partnerships to support successful execution of the project:
  • Interact with the UN agencies, government institutions, bi – lateral and multi – lateral donors, private sector, civil society and build lasting relationships as required;
  • Support the Project Manager in relationship building with relevant national counterparts;
  • Develop a network of contacts with expertise in the project areas (skilling, private sector employers, and the like), and;
  • Undertake other duties as assigned by the Project Manager.
 
Facilitating knowledge management and sharing:
  • Represent the project and provide sound contribution to knowledge networks and communities of practice as per need;
  • Acquire a strong understanding of the project and develop ability to clearly and simply articulate project aims, goals and results to variety of stakeholders;
  • Identify and synthesize best practices and lessons learnt from the project;
  • Guide staff in organization of workshops, meetings and visits as per project needs;
  • Contribute substantially to creation of project publications;
  • Contribute to finalization and approval of donor and other project reports;
  • Identify stakeholders to participate in knowledge sharing opportunities related to the project;
  • Identify and guide execution of knowledge management activities in order to generate and disseminate learning from the project activities and publicize results in close collaboration with Project Manager;
  • Keep abreast with key changes in policy environment, regulations, strategic focus of development partners and market developments and regular updates to the project team, and;
  • Undertake other duties as assigned by the Project Managers and the Pillar Head.

 

Competencies

Competencies
Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Advocates and promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism;
  • Demonstrates openness to change and ability to manage financial complexities.
Functional Competencies:
Knowledge Management and Learning
  • Promotes knowledge management;
  • Actively works towards continuing personal learning and development in one or more;
  • Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
  • Ability to lead strategic planning, results-based management and reporting;
  • Ability to lead formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting;
  • Knowledge of most commonly applied financial and accounting standards;
  • Excellent knowledge of Results Management techniques;
  • Excellent IT skills;
  • Ability to implement new systems and affect staff behavioral/ attitudinal change.
Management and Leadership
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills.

Required Skills and Experience

Education:
  • Master degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field OR Bachelor’s degree with additional 1 year of relevant experience will be accepted in lieu of Master’s.
Experience:
  • Minimum 1 years of relevant experience at the national or international level in supporting project management and project implementation. Experience in using digitalized financial management system to reflect revenue collection, incurred expenses and generate reports;
  • Experience in liaising/coordinating with government counterparts to facilitate the implementation of the project activities including identifying needs, discuss activities design, and work directly on implementation;
  • Prior experience in working with NGOs/CSOs to engage them as a responsible party either through micro capital-grants or competitive procurement modality.
Language Requirements:
  • Fluency in English, and Arabic. Kurdish is an asset.

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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