Procurement Specialist - PPRD Project

 

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
• PPRD Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows of the Procurement for the entire programme;
• Elaboration and implementation of cost saving and reduction strategies;
• Conceptualization, elaboration and implementation of contract strategy for PPRD, including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
• Conceptualization, elaboration and implementation of strategic procurement for the programme including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
• Implementation of well-functioning procurement processes, from sourcing strategy, tendering, supplier selection and evaluation, quality management, customer relationship management, to performance measurement;
• Implementation and guidance to contracts management and administration strategy within the project, constantly guided by the legal framework of the organization and assessing/minimizing all forms of risks in procurement;
• Evaluate offers and make recommendations for the finalization of the purchases and the award of contracts; analyse and evaluate commodity tender results;

Managing reporting requirements to project management on delivery of procurement services;

 

Manages, guides and provides direction on the procurement processes to practitioners in the project focusing on achieving the following results:

• Develops tools, mechanisms, internal systems and instruments to facilitate the timely preparation of procurement plans, bidding documents, evaluation templates and other necessary guides and contracts for streamlining processes and reducing transaction costs;
• Supervision of a team of procurement personnel and acts as a task manager for PPRD overall procurement pipeline;
• Oversees, reviews and controls various stages of procurement, from writing/organization of RFQ, ITB, or RFP, receipt of quotations, bids or proposals, evaluation, and negotiation of certain contracts;
• Establishment of necessary monitoring system and mechanisms to eliminate deficiencies and/or to minimize risks in procurement;
• Provides review and policy advice to cases to be submitted to the Contact, Asset and Procurement (CAP), Regional Advisory Committee on Procurement (RCAP) and Headquarters Advisory Committee on Procurement;
• Prepares position paper for the Unit and for the project as when necessary or upon request;

Advise project teams on the preparation of submissions to contracts, assets and procurement committee and advisory committee on procurement where appropriate, ensuring full compliance with requirements for the relevant documentations

 

Provides strategic advice to Project Management on how to ensure best value for money, minimize and manage procurement risks associated with large volume of procurement and facilitates an efficient procurement processes to ensure speedy delivery while ensuring compliance with best procurement practices and UNDP procurement rules and procedures. Provides advice and functional support to project implementation teams and timely support to delivery of project outputs.

• Backstops and assists in the analysis and strategy of project implementation modalities, approaches to procurement and determination of appropriate contacting/institutional arrangements under various circumstances/situations;
• Provides advisory solutions/options to PPRD management on procurement-related and contract-related problems in project implementation, developing innovative options when necessary;
• Addresses issues and responds to queries and conducts presentations, briefing, training to colleagues, partners and clients on procurement, recruitment, organizational/financial arrangements and all other information relevant and inherent in the delivery of procurement services;
• Advocates and promotes the efficiency and effectiveness of UNDP procurement services as a means of supporting partnerships and resource mobilization as and when it is required;
• Advise and coordinate negotiations with all interested parties, including contract disputes and claims.

Demonstration and facilitation of learning, knowledge building and knowledge sharing within the Project focusing on achievement of the following:

• Organises and conducts training for project staff on Procurement;
• Liaises, relates to and networks with UNDP CO/HQ, other Cos and procurement practitioners in the UN system for productive exchanges of learning, knowledge and experiences;
• Synthesises learning experiences by adopting innovations and best practices derived from lessons learnt over the course of performing procurement functions;
• Provides sound contributions to knowledge networks and communities of practice.

 

Technical competencies

• Building Strategic Partnerships
• Promoting Organizational Learning and Knowledge Sharing
• Job Knowledge/Technical Expertise
• Promoting Organizational Change and Development
• Design and Implementation of Management Systems
• Client Orientation
• Promoting Accountability and Results-Based Management

• At least a Master Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field
• UNDP Procurement Certification programme is required

 

Experience

• At least 5 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc…) and advance knowledge of web-based management systems
• Good knowledge of UN/UNDP procurement and contracting rules and procedures and proven capacity to conceive and facilitate complex operational interventions.
• Relevant working experience with International Organism or UN will be an asset

Good knowledge of UNDP procedures and policies in Procurement is a strong asset

 

 

Languages

 

Fluent in English and French as requirement