Please note the appropriate Tier indicated in the vacancy title and ensure that you hold the applicable contract as defined below.

· Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as “internal” candidates)

· Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers

Office/Unit/Project Description 

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy and programmatic work spans from country offices to global initiatives, helping countries to accelerate climate-resilient development pathways.

Working in 170 countries and territories to eradicate poverty, reduce inequalities and exclusion, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs). One of its key priorities for the next 10 years is to support countries accelerate ambitious action on climate change. Climate change is the single greatest challenge humanity has ever faced, threatening water and food security, health, livelihoods, and the safety of billions of people together with drastic negative impact on global ecosystem balance. UNDP ambitious “Climate Promise” supports over 120 countries to enhance their climate ambitions under the Paris Agreement, with focus on greater emissions reduction and resilience building. The next phase of the Climate Promise will focus on NDC implementation, climate advocacy, and long-term planning to ensure inclusive climate action at the speed and scale required to keep global temperature below 1.5°C. Achieving the carbon neutrality in the second half of the century by all countries is a crucial requirement set by the Paris Agreement to avoid the irreversible global climate change. Realization of this goal involves work on global, national, and local levels, as well as participation of all relevant stakeholders – governments, business, MDBs, international organizations, NSOs. The path to carbon neutrality should be just and leaving no one behind, while empowering women, youth, indigenous people, and vulnerable groups of population. UNDP is well positioned to enable such work through cooperation on HQ, Regional and Country Offices levels, forming an interconnected system of knowledge exchange and expertise delivery enabling the cutting-edge climate policy advocacy, development, and implementation.

Within the Bureau for Policy and Programme Support (BPPS), the Climate Hub is mandated to provide technical, policy, and programme support to strengthen countries’ capacity to plan for, finance, and implement climate action. UNDP is an accredited implementing entity of the Green Climate Fund (GCF) and supports countries through a large and growing portfolio of Readiness and Preparatory Support (Readiness), including National Adaptation Plans (NAPs). The Readiness portfolio is central to UNDP’s support for building institutional capacity, integrating climate change into national development planning, and strengthening pipelines of investments.

At the same time, under Italy’s G7 Presidency, the Adaptation Accelerator Hub (AAH) has been launched as a global initiative implemented by UNDP with support from the Government of Italy. The Hub aims to bridge the gap between adaptation planning and investment in vulnerable countries, by fostering partnerships, supporting investment planning and pipeline development, and amplifying adaptation knowledge and visibility.

Against this backdrop, the incumbent will have a dual responsibility:

1. Providing operational and financial support for oversight of UNDP’s global GCF NAP Readiness portfolio, including pipeline development, implementation oversight, reporting, and Country Office support.
2. Serving as Programme Analyst for the G7 Adaptation Accelerator Hub (AAH), supporting delivery of global activities, coordination across workstreams, and strengthening Ethiopia’s flagship bilateral partnership and other Tier 1 and Tier 2 country support.

This dual role offers the opportunity to contribute both to strengthening UNDP’s global climate adaptation portfolio and to shaping a new multi-actor initiative advancing adaptation finance and implementation.

Under the overall supervision of the Senior Technical Advisor on Adaptation Planning, the Programme Analyst (PA) will facilitate the effective and integrated delivery of the Adaptation Accelerator Hub, and the GCF NAP Readiness portfolio by providing execution support to the AAH and oversight support to GCF NAP Readiness portfolio throughout the development, implementation, monitoring/evaluation and closure of the projects and programmes.  This includes effective portfolio data management and monitoring to maximize Country Offices’ (COs') timely compliance with UNDP and various vertical fund requirements. 

Under the supervision of the AAH project manager, the PA will provide programme and operational support services ensuring high quality, accuracy and consistency of work to the AAH project.  S/he will provide operational inputs and services, including serving as an effective bridge between the Climate Hub and the Rome Center, into the day-to-day project implementation of the project. 

The Programme Analyst will work in close collaboration with the Operations, Programme, and Project teams within the Climate Hub (including those based in HQs and other global teams/staff), in the Regional Hubs (especially Country Support Team), and in the Country Offices to help resolve complex budgeting and operations-related issues and provide effective guidance on such matters. The incumbent will support with financial portfolio reporting, review of budgets, and review of donor reports. S/he provides guidance to relevant project staff to ensure that operational transactions and requests are completed and compliant with financial rules and regulations. 

Scope of Work 

The incumbent ‘s key functions will be:

a. Ensures administrative and financial support to management of the AAH project:

• Coordinates with staff across the AAH project, Climate Hub, and Rome Center to facilitate smooth programme administrative   and operational processes and support effective project implementation.
• Liases with relevant UNDP Regional and Country office Units for the planning and organization of regional or Global workshops with UNFCCC and other partners. Coordinates with AAH project personnel and UNDP operational teams to ensure the consistent application of UNDP procedures in staff recruitment and consultant procurement. This includes supporting the development of TORs, finalizing advertisements, screening and shortlisting candidates, organizing interviews, and ensuring complete documentation throughout the recruitment process. Additionally, monitors progress of country workplans and compiles required documentation for timely submissions. Maintains relevant information on AAH workspace and any other repository tool utilized by the project; 
• Prepares in advance  all travel arrangements for the Team Members' official missions, including visa requests, travel requests/authorizations, DSA and security clearances, hotel reservations and transportation, document and material for the mission. Maintain the supporting documents related to official mission needed to settle travel claims for audit purposes according to UNDP Regulations and Rules (i.e.  Ticket stubs; receipt related to hotel bills, visas, DSA, security clearance requirement, etc.); 
• Leads the development and maintenance of AAH project budget tools; monitors commitments, expenditures, and quarterly delivery against the integrated workplan; reviews and analyzes financial reports and budget revisions; and ensures timely financial oversight and compliance with donor and UNDP requirements.
• Tracks required information for project completion and/or processing requirements;
• Reviews projects’ annual and multi-year work plans in a timely manner, ensuring compliance with Donor requirements in terms of budgeting and identify irregularities;
• Ensures full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies (i.e. FRR, ICF, POPP);

b. Oversees NAP portfolio monitoring and support :

• Ensures all project information in PIMS+ is accurate and continuously updated throughout the full project cycle, from creation to operational and financial closure for projects under their portfolio. Supports the development of standard budget and annual workplan templates:
• Monitors project delivery and submission of progress reports and budget revisions, identifying reasons for shortfall in delivery and alert RTAs of any projects with concerns;
• Undertake financial monitoring of the portfolio and analyze individual projects’ budgets and budget revisions in close coordination with the COs and RTAs;
• Assists in all aspects of global portfolio management, including tracking of standard project related management actions, monitoring and evaluation requirements and progress reports including processing of required documentation;
• Supports the preparation, updating, and dissemination of presentations and communication materials, and contributes to sharing information on the work and achievements of the UNDP Climate Hub across appropriate media channels. Conducts financial follow-up and advise Country Offices with regard to the deployment of the funds and the project closure, as well as, the preparation of the quarterly reports flagging to the RTA any discrepancies, need for action, or progress in disbursement;
• Maintains close contact with COs on projects in varying stages of the project cycle, tracking project development and/or implementation progress against established time-frames for project maturation and/or the attainment of implementation milestones as indicated in project annual work plans, recommending courses of action as appropriate and bringing to the RTAs’ attention all technical issues that require attention/resolution;
• Drafts correspondence and assist with other administrative tasks, as required;
• Backstops other members of the Team and performs ad-hoc tasks, as required, to ensure the Team will deliver at the highest standard;
• Supports in all aspects of the organization of meetings, seminars, and workshops including assisting in preparing, sending, and following up on invitations, agendas and/or background documentation, etc.

c. Provides management and support to projects under development: 

• Coordinates document processing related to project development as relevant to all stages of the project cycle;
• Collection, analysis and checking for accuracy and consistency of information against established formats;
• Tracking required information for project finalization and/or processing requirements;
• Following up on correspondence with project proponents, Country Offices (COs) and UNDP CH/VF Hub Processing clearance documentation for submission/resubmission, including final quality check regarding accuracy and compliance with formats and guidelines.
• Review project budgets and workplans for accuracy and detail and to be in line with UNDP rules and procedures and internal SOPs for GCF Readiness.

d.  Provides monitoring and support to projects after donor approval:

• Ensures effective communication with Country Offices on processes related to Delegation of Authority (DOA) and facilitates the timely issuance of the DOA Letter, approved UNDP Project Document, SESP, and all required financial and technical clearances once UNDP-GCF approval or endorsement is received.
• Facilitates timely submission of Annual Work Plans for RTA approval and assists RTAs in reviewing annual and multi-year plans for donor-compliant budgeting and any inconsistencies. Assist Management Programme Support Analyst in regional portfolio analysis ensuring all data necessary for the analysis is collected from COs and consistent for any specific projects under his/her portfolio.

e.   Country Office Capacity Support: 

• Managing information flow between COs & HQ on the regional portfolio to meet all reporting
• requirements.
• In coordination with RTAs, advise environmental focal points on procedural issues, approval processes and associated timeframes related to UNDP-GCF project cycle management, according to the UNDP POPP, UNDP-GCF Readiness Programming Manual, and any other appropriate Advisory Notes, SOPs, and guidelines.
• Work in close collaboration with the UNDP-GCF Management and Programme Support Unit and the operations, programme and projects’ staff in COs as required for resolving complex issues related to project administration or portfolio management.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The incumbent works under the supervision of the Senior Technical Adviser on Adaptation Planning/AAH Project Manager. The PA will work in close collaboration with other NAP team members, Management and Programme Support Unit, CH Global Programme Specialist, Rome Center Projects and Operations Analyst, Project’s Finance and Administrative Assistants in Country Offices, to support programme delivery of the UNDP- CH team.

Given the global nature of the portfolio, the Programme Analyst is expected to be reasonably flexible with his/her availability for regional and country consultations to be undertaken during this assignment taking into consideration different time zones. 

Programme Analyst will be given access to relevant information necessary for execution of the tasks under this assignment and will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to a reliable internet connection.

Programme Analyst will engage regularly with the supervisor by email and Teams on a weekly and/or as needed daily basis.

Competencies Core 

• Achieve Results:                               LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively:                           LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
• Learn Continuously:                         LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility:                           LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
• Act with Determination:                   LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner:                         LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion:         LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Data

• Data Analysis: Ability to extract, analyse and visualize data to form meaningful insights and aid effective business decision making. 

Business Direction and Strategy

• Systems Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Finance

• Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.
• Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets. 

2030 Agenda: Planet Climate

•  Climate change adaptation policy and planning: National Adaptation Plans
•  Climate Strategies and Policy: NDC enhancement

 Business Management

• Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Required Skills and Experience

Min. years of relevant Work experience

•   Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project operations/financial management at a regional or international level.

Desired additional skills and competencies

• Experience in monitoring and analysis of project budgets and expenditures at the global level especially of Vertical Funds. 
• Previous experience coordinating donor reporting and supporting oversight or a donor-driven projects especially GCF readiness.
• Experience in building and reading budgets.
• Experience in project development support, including review of compliance with donor requirements and templates.
• Experience in handling of database management system for projects 
• Computer proficiency in MS Office, especially MS Word, Excel and Power Point.
• Demonstrated experience in project/program coordination and/or administration and support service
• Previous exposure to Climate Change policy or finance.
• Competency in using finance/project management, procurement and travel modules of Quantum, or similar ERP system.
• Experience working in developing countries.
• Knowledge of UN regulations, policies, procedures, and practices.
• Previous experience work in UNDP.
• Knowledge of GCF rules, policies and procedures.

Required Language(s)

• Fluency in English is required.
• Knowledge of another UN language is an asset.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.