This position is open to Ukrainian Nationals Only

BACKGROUND

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate for the rights of people in need; promote preparedness and prevention, and facilitate sustainable solutions.

The Ukraine Humanitarian Fund (UHF) is a country-based pooled fund intended to support coordinated humanitarian action, in line with the Humanitarian Response Plan, and to address some of the most critical needs, which are of strategic priority and which would otherwise would go unfunded. 

The UHF allows donors to pool their contributions into single, unearmarked funds to support local humanitarian efforts, which will, in turn, not only enable a coordinated, flexible, and inclusive humanitarian response, but also strategically maximise available resources.

Key Duties and Accountabilities:

Under the overall guidance of the Fund Manager and under the direct supervision of the Fund Manager and Programme Officer, the incumbent will be expected to be able to perform the following functions:

Summary of key functions:

  • Acting as the UHF focal point in the geographical area of responsibility
  • Fund Administration
  • Managing the monitoring and evaluation of humanitarian projects in the area of responsibility
  • Ensuring the quality and accountability of monitoring
  • Technical support to UHF partners and key stakeholders (clusters, implementing partners, potential partners)
  • Communication and Reporting

Fund Administration:

  • Supports UHF allocation development by providing relevant inputs to allocation planning and strategy papers, and setting up UHF allocations in the Grant Management System (GMS).
  • Conducts strategic and technical reviews of project proposals submitted by UHF partners, in close communication with Review Committees, Clusters and partners.
  • Supports the overall administration of the UHF and liaises as necessary with relevant OCHA sections.
  • Liaises with partners as well as Clusters and OCHA field offices to follow up on project progress and overall Fund progress.
  • Supports proper communication and support during the allocation process to all stakeholders. 
  • Liaises with and provides necessary support to recipient organizations of the Fund throughout the life cycle of the projects, promoting coherence between humanitarian needs and response. 

Managing the monitoring and evaluation of humanitarian projects in the area of responsibility:

  • Monitor progress and effect of the humanitarian response against the strategic priorities as well as promote and support the quality assurance of UHF-funded projects;
  • Support the Clusters to monitor the progress and effect of the UHF-funded projects and their coherence with the cluster response plans defined in the HNRP;
  • Facilitate that cross-cutting priorities are monitored by all stakeholders at all levels.

Ensuring quality and accountability of monitoring: 

  • Ensure the standards, tools, and systems used to deliver quality and accountable monitoring and reporting of monitoring findings, including information on levels of compliance achieved against standards and indicators;
  • Analyse lessons learned and make recommendations to improve the quality and accountability of UHF-funded humanitarian assistance;
  • Promote monitoring and evaluations as means of guiding and supporting agencies implementing UHF-funded projects;
  • Propose and facilitate external reviews/evaluations as agreed by the clusters and the HLG;
  • Support agencies and clusters to seek innovative methods for remote management and monitoring to improve accountability.

Technical support to the UHF partners and key stakeholders: 

  • Provide guidance to potential partners on the UHF partner eligibility process.
  • Provide guidance to eligible partners on project design, submission, revisions, and reporting on GMS;
  • Establish and maintain strong working relationships with OCHA Field Office colleagues and other key humanitarian actors dealing with UHF partners in the area of responsibility.
  • Support partners in their monitoring and evaluation and indicators in order to facilitate effective collaboration and communication.
  • Provide technical support to Clusters to monitor and evaluate the progress and achievements of UHF-funded projects, including the Cluster-set objectives and indicators as well as cross-cutting CBPF success indicators and targets;
  • Provide technical support to Clusters in the identification of good practices and lessons among current cluster partner programming and monitoring methodologies used by the Clusters.
  • Provide technical support/guidance to Clusters in monitoring and reporting responsibilities, ensuring coherence with existing reporting requirements.

Communication and Reporting: 

  • Support in collecting stories and photos when possible on UHF-funded projects for visibility and communication purposes.
  • Support the Pooled Fund Manager in the management and secretariat work of the CBPF constituencies (Advisory Board, Strategic Review Committee, etc.).
  • Coordinate with other members of the UHF team, and with other units of OCHA, to perform additional tasks for UHF management as relevant.

 Other: 

  • Support the Pooled Fund Manager in the management and secretariat work of the CBPF constituencies (Advisory Board, Strategic Review Committee, etc.).
  • Coordinate with other members of the UHF team, and with other units of OCHA, to perform additional tasks for UHF management as relevant.

Impact of Results:

The key results have an impact on the efficiency of the OCHA/UHF operations in Ukraine, including the success of UHF allocations and partner projects, as well as communication, advocacy, and collaboration with relevant stakeholders in the region by the means of efficient coordination, resource mobilization, and information sharing. 

Accurate analysis and presentation of information, thoroughly researched and fully documented work strengthens the capacity of the office and facilitate subsequent action by the supervisor.

The incumbent’s own initiative is decisive in the results of work and the timely finalization.

Competencies

Functional Competencies: 

  • Thorough knowledge of the programme cycle (planning, design, implementation, monitoring, and evaluation) of humanitarian projects;
  • Knowledge and experience in project log frame development, proposal writing, quantitative and qualitative surveys, and progress report writing;
  • Knowledge of humanitarian principles, standards, and emergency response;
  • Knowledge and application skills of IT tools and management systems;
  • Very good analytical skills and results orientation;
  • Ability to manage several activities with tight deadlines; 
  • Skills to manage relationships and communicate with diverse partners.            

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity; 
  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating teamwork; 
  • Communicating effectively, facilitating and encouraging open communication in the team, communicating effectively with partners, and demonstrating strong client orientation.

QUALIFICATIONS

Education:

  • Master's degree or equivalent in political science, social science, public administration, international studies, economics, statistics, project management, or a related field or related field is required.
  • A bachelor`s degree with two (2) additional years of relevant experience can be accepted in lieu of a master’s degree. 

Experience, Knowledge, and Skills:

  • Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant experience in project design, management, implementation, or monitoring and evaluation, humanitarian affairs, development, or other related area is required.
  • Experience in project administration, monitoring, and evaluation is desirable.
  • Experience with a UN organization or an NGO is an advantage. 
  • Experience in Grants management or Donor relations is an advantage.

Language Requirements:

  • Fluent in written and spoken English, Ukrainian is required. 
  • Knowledge of other UN languages is an advantage.

Equal opportunity

As an equal opportunity employer, UNOCHA values diversity as an expression of the multiplicity of nations and cultures where we operate, and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNOCHA is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNOCHA does not tolerate harassment, sexual harassment, exploitation, discrimination, or abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Probation

For all new UNOCHA fixed-term appointments (FTA), including for staff members being transferred or seconded to UNOCHA under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Right to select multiple candidates

UNOCHA reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNOCHA at the same grade level and with a similar job description, experience, and educational requirements.

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